Accountant - Payroll and Accounts Payable

Status: Hourly, Non-Exempt

Date: April 2025

GENERAL DEFINITION AND CONDITIONS OF WORK:

Performs complex accounting functions in accordance with GAAP and Fund Accounting principles. Prepares financial reports for internal use and regulatory agencies. Performs related accounting work as required. Works under general supervision. May provide work direction and work supervision to technical personnel.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; requires fingering and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to exchange/express ideas; visual acuity is required for preparing and analyzing written or computer data and determining the accuracy and thoroughness of work; not subject to adverse environmental conditions.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

Performs account reconciliation and analysis; prepares financial reports; maintains records.

· Prepares financial reports as required for internal use and regulatory agencies.

· Reconciles general and subsidiary ledgers for public housing and tax credit properties.

· Performs late fee processing in the Elite Tenant Accounting module monthly.

· Processes bad debt payments and other tenant monetary adjustments; performs semi-annual tenant write offs; processes security deposit refunds and performs close-out process for tenant accounts within module.

· Reconciles complex bank and investment account statements.

· Reconciles escrow and security deposit statements monthly.

· Prepares and records related journal vouchers on a routine basis.

· Prepares month end, quarterly and year-end schedules for financial reporting and audit purposes.

· Assists with year-end closing entries and related audit work.

· Updates and maintains depreciation schedules.

· Oversees petty cash.

· Performs other accounting duties as requested.

Performs the role of Accounts Payable Coordinator for the Authority by acting as primary liaison between the Purchaser and the Finance Department.

· Remains up to date with the HRHA Procurement Policy to ensure all supporting documentation is in order with proper authorization in place for all purchase orders and check requests. Verifies the accuracy of all requests prior to claim processing.

· Reconciles monthly vendor statements prior to payment processing as applicable.

· Maintain the AP Vendor records in the AP module by adding new vendors and processing changes to vendor records ensuring a W-9 is in place for all vendors.

· Review, track and code all HRHA utility bills prior to payment processing.

· Prepare check requests for recurring payables monthly.

· Create and Post the AP batch to release payments; prepare checks for distribution.

· Assist with year end 1099 Misc processing and reporting.

Processes payroll on a biweekly basis.

· Prepare biweekly payroll by inputting time entry data from individual time sheets.

· Verifies and/or makes necessary updates to the employee records for any payroll changes.

· Maintains employee payroll deductions.

· Runs system generated bi-weekly payroll reports and verifies for accuracy.

· Prepare ACH file and submit payroll payments for direct deposit. Prepare and print individual payroll checks for those not receiving direct deposit as applicable.

· Prepare and submit state and federal withholdings to the appropriate agency on a bi-weekly basis.

· Prepare and process check requests for other payroll deductions.

· Creates payroll journal entry for import into the general ledger each pay period.

· Processes and submits employee changes in the Virginia Retirement System.

· Prepares quarterly and annual 941’s and VA-6 reports for federal and state payroll tax reporting requirements.

· Prepares the quarterly State Unemployment Report.

· Assists with the preparation and submittal of W-2’s to all required agencies.

· Process the monthly leave accrual through payroll processing.

· Update benefit deductions annually during open enrollment and as needed throughout the year.

· Creates other payroll reports as needed.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of generally accepted accounting principles (GAAP) and practices; thorough knowledge of professional accounting practices; advanced knowledge of the principles of enterprise fund accounting a plus; ability to follow complex oral and written directions and prepare complex fiscal reports; ability to establish and maintain effective working relationships with governmental officials, residents, general public and associates.

EDUCATION AND EXPERIENCE:

Graduation from an accredited college or university with a degree in accounting required with at least 2 years' experience with direct involvement in the management of financial records, payroll, and accounts payable processing.

SPECIAL REQUIREMENTS:

Possession of a valid appropriate driver’s license issued by the Commonwealth of Virginia and insurable under the vehicle insurance policy of the Authority may be required.

Job Type: Full-time

Pay: $25.69 per hour

Expected hours: 40 per week

Benefits:

• 457(b)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Payroll processing and accounts payable: 2 years (Required)

Ability to Commute:

• Hampton, VA 23669 (Required)

Work Location: In person

Salary : $26