Associate Project Manager

Hiring Salary Starting at $77,617

Under the direction of the Chief Transit Operations Officer the Associate Project Manager is responsible for planning, executing, monitoring, controlling, and closing out projects funded and audited by Federal, State and Local authorities. The projects may include but are not limited to bus, paratransit, ferry boat, light rail, system support and facilities modes. The Associate Project Manager oversees all aspects of scope, schedule, budget, risk, and quality for assigned projects.  This position assists the Operations Project Contract Administrator in tracking, and managing grant funding, developing long range capital plans, fleet State of Good Repair (SGR) needs, and providing technical expertise in support of all public or mass transportation modes of service.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned).

• Work to achieve department goals and objectives. Manage progression towards completion of project and contract goals and deliverables.
• Manage projects as assigned and funded. Oversees scope, budget, and schedule, and resolution of issues that pertain to successful project delivery and close out. 
• Collaborate with Finance, Procurement, Planning/Development, and other stakeholders to effectively plan and manage deliverables established by Local, State and Federal agencies on the status of grant funded.
• Manages administrative processes for the initiation, planning, design, and delivery of complex capital projects.
• Assist the Operations Project and Contract Administrator in the development and maintenance of current design specifications needed for project related procurements. Develop project initiation and Request for Proposal (RFP) documents inclusive of Scope of Work. Participates in proposal evaluations, contractor selection, and negotiation of project scope, schedule, and cost. Manage project schedules. 
• Assists in the maintenance the fleet disposition and fleet management plan(s) for the agency (Bus, Paratransit, Light Rail, Ferry, Trolley, and non-revenue assets).
• Assist the Operations Project and Contract Administrator in the development of detailed work plans for each mode of operations for the purpose of developing Capital Investment Plans, and Long-range transit plans to ensure asset SGR within operating and capital budgets.
• Assist the Operations Division and Executive Team with project related compliance with Federal, State and/or Local regulations including but not limited to: Federal Transit Administration (FTA) triennial reviews, safety audits, independent audits, etc.
• Prepare reports, studies, correspondence, long range plans, and/or presentations. Compile reports related to project completions, revisions or changes and compare information with project schedules. Complete milestone reporting for projects. Prepares and submits regular status reports to the Operations Project and Contract Administrator. 
• Develop, manage, and update detailed total project cost estimates and exert cost controls during all phases of project delivery. 
• Identify potential problem areas, take corrective action, advise others of required actions and escalate unresolved difficulties to the attention of appropriate authority. 
• Monitor the work of consultants and/or contractors to ensure compliance with plans, specifications, and that materials and workmanship meet acceptable industry standards. 
• Participates in the development of Capital Improvement Plan (CIP) and grant narratives in support of Hampton Roads Transit’s CIP Initiatives. 
• Assist in developing systems designed to maintain scope and reduce time and costs of delivery of capital projects. 
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures.
• Perform other duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

Strong project management skills and knowledge of multi-modal revenue service principles. Ability to adjust to changing priorities, demands and timelines as needed, in a timely and effective manner.   Effective decision-making based on business principles, analytical tools and logic-based, problem-solving skills. Strong interpersonal skills with demonstrated ability to successfully work with multi-disciplinary project teams.

Must be able to perform in a collaborative environment to successfully deliver projects in support of operational needs, the organization’s Capital Investment Plan (CIP), and the mandates of the FTA and Virginia Department of Rail and Public Transportation.

Ability to plan, prioritize, organize, and direct the work of staff, consultants and contractor resources to meet project and contract objectives.  Ability to communicate effectively, both orally and in writing. Ability to read, interpret and understand operational, financial and strategic documents and other plans including engineering drawings, design specifications, standards, regulations, submittals, and contracts.  Work involves meeting multiple demands on a timely basis and in a demanding environment. Must be able to analyze and resolve specific problems while coordinating multiple major activities at once.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is required.  Basic problem-solving skills associated with software applications is expected.   Software usage relevant to job duties will be evaluated. 

Software applications:

Microsoft Windows/Office (Outlook, Word, Excel, PowerPoint, Project). Experience with online project collaboration software a plus.

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Ensure all employees and contractors are trained and understand all rules, safety policies, and procedures to perform their work functions safely. Promote safety awareness by attending safety committee meetings and adhering to all safety procedures and policies. Actively conduct workplace hazard analyses for all employees to maintain a safe work environment. Encourage employee safety reporting program and communication of hazards to the Safety Department. Responsible for the timely mitigation of all unacceptable and undesirable safety risks. Accountable for safety performance within their functional area and achieving the agency’s safety goals.

Experience and/or Education:

A bachelor’s degree from an accredited college or university in transportation management, project management, engineering, business administration or closely related field AND five (5) years of progressively responsible experience in the management of Operating or project management functions or ten (10) years of progressively responsible experience in the management of Operating or project management functions.

Experience should include, but is not limited to:

1. Ability to communicate effectively, orally and in writing. 
2. Advanced knowledge of contract administration techniques and principles as they pertain to public or mass transportation.  
3. Expert knowledge of project management techniques and principles. 
4. Ability to prioritize and multitask. 
5. Ability to work individually or as a team member. 
6. Analytical skills. 
7. Skill in responding to frequently changing work responsibilities. 
8. Ability to lead and facilitate project teams. Team building skills. 
9. Ability to write and present technical reports. 
10. Advanced conflict resolution skills. 
11. Decision-making skills. 
12. Advanced knowledge of scheduling techniques, including development, analysis, and implementation. 
13. Advanced problem-solving skills. 
14. Knowledge of project specific budgeting techniques and principles. 
15. Financial accountability. 
16. Skill in developing and monitoring multiple project budgets. 
17. Skill in reporting budget/cost estimate. 
18. Skill in handling politically sensitive issues. 
19. Strategic planning skills. 
20. Ability to implement change. 
21. Knowledge of and skill in change management techniques and methodologies. 

Desired Qualifications 

• FTA or other Project Management Certification(s) preferred but not required.

Licenses or Certificates:

Possess a valid Driver's License.  Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).

Special Requirements:

• This position is classified as essential personnel.
• Must be able to pass Federal Government background screening processes for local military installation access.

FLSA Status:

Exempt

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May require work outside normal business hours.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.