Buyer I

This is a responsible procurement position with a focus on support of the HRT maintenance effort. Employee coordinates the actions necessary for the procurement and administration of equipment, supply and service purchases company wide. Position has both purchasing and administrative responsibilities.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)

• Performs duties in accordance with applicable HRT policies, and local, state, and federal laws and regulations.
• As assigned, procures parts and services necessary for bus, rail, ferry, and various support vehicles, purchases supplies, equipment, and services necessary in the support of other departments at HRT.
• Monitors vendors and markets in the areas assigned; seeks to identify new sources for products and services.
• Prepares requests for quotation, ensuring procedures are in accordance with established policies.
• Obtains best prices possible; ensures compliance with delivery dates and other user requirements.
• Monitors contractors’ compliance with terms and conditions.
• Participates in internal working groups as required, and in industry-wide organizations.
• Represents HRT with vendors, and at vendor meetings.
• Performs administrative duties, including maintaining purchase order status lists, vendor lists, filing, proper distribution, etc.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures; responds to Freedom of Information Act requests as appropriate.
• Prepare and/or coordinate with other departments any documentation required in support of the FTA triennial reviews, drug and alcohol audits, independent audits, state audits, etc.

Required Knowledge, Abilities and Skills essential to Job Functions:

Experience in procurement-oriented work (pre- and post-award) is essential. Must have knowledge of federal, state, and local laws, regulations, policies and procedures and the public transportation industry, or the ability to obtain the required knowledge quickly. Must have the ability to understand the technology of transit vehicles. Must be capable of maintaining an organized workplace and function, and of maintaining a high level of production. Must be able to manage multiple and competing priorities, while maintaining effective working relationships.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem-solving skills associated with software applications used is expected. Software usage relevant to job duties will be evaluated.

Software applications:

Microsoft Office Suite, including Outlook, Microsoft Dynamics 365, Internet

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Training and/or Education:

Graduation from high school or GED. Advanced courses in procurement, transit-related topics, and/or computer operations and functions a plus.

Required Experience:

Procurement-related experience is essential. 

Licenses or Certificates:

Possess a valid Driver's License.  Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).

Special Requirements:

This position is classified as non-essential personnel.

FLSA Status:

Exempt

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work requires high-speed operation of keyboard devices.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime. Work may require attendance at after-hours meetings, overtime, unusual office conditions, and other general procurement demands.