Administrative Assistant to Curriculum Director

Hamtramck Public Schools

Curriculum Administrative Assistant

REPORTS TO: Executive Director of Student Achievement

QUALIFICATIONS/SKILLS:

• Associates degree preferred, high school diploma minimum.
• Typing speed of 50 words per minute minimum with accuracy.
• Expert in computer literacy with a deep understanding of Microsoft Suite products and

Google Suite.

• Strong understanding of working with various office machines and high proficiency in office procedures.
• A disposition that enables the establishment of positive relationships and interactions with staff, students, and the public at all times.
• Excellent organizational, verbal and written skills.
• Punctuality is essential. Good attendance is a necessity. Professional dress important.
• A high degree of dependability, personal ethics and professional skills are essential.
• Strong communication skills with the ability to successfully work under pressure to meet deadlines, maintain accurate reporting, adhere to established protocols, and juggle competing projects.
• Knowledge of basic First Aid procedures.
• The ability to maintain confidentiality, display high degree of integrity and maintain a professional disposition.
• History of high degree of teamwork, attention to detail, flexibility, strong organization and time management skills.
• Ability to deal with high stress while maintaining professionalism.
• Tact, discretion and diplomacy with the ability to deal with high stress while maintaining professionalism.
• Serves as the face of the office and must be a driver of high quality, customer service.
• Must pass Administrative Assistant Assessment in order to be considered.

REESPONSIBILITIES/DUTIES:

• Maintain a high level of computer literacy and technical knowledge for the accurate completion of all computer driven reports
• Be responsible for Data Collection:
• Bureau of Assessment and Accountability Secured Site
• MSDS
• SMART/Excel/MS Word /Time Entry/Professional Development
• Maintain the director’s schedule and meetings
• Responsible for typing, filing and recording reports, letters, notices and evaluations
• Assist in organizational activities
• Assist in preparing reports and forms as required by various agencies, the district or department
• Prepare draft and final copies of all curriculum revisions and assist with dissemination.
• Be responsible for office organization, answering the telephone and updating calendar
• Assist with reports and activities related to State and Wayne County RESA monitoring
• Monitor Professional Development hours as well as coordinate and schedule Professional

Development Workshops/Conferences

• Schedule parent meetings and fairs for parental involvement
• Preparation of Federal and State Grants and Programs
• Process Invoices/Purchase Orders
• Coordination of purchase ordering Curriculum materials and resources for the District (disseminating and collecting of materials)
• Monitor Federal funds
• Track employee’s that are paid by Federal funds/ Semi-Annual Certifications/ Personnel Activity Reports
• Maintain files and records for Federal and State Grants and Programs
• Develop student testing Rosters for M-STEP state and district level assessments such as, but not limit to, M-STEP, SAT, NWEA, MME
• Point of contact for MDE for state testing
• All other duties assigned by immediate supervisor

OTHER: This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically finger printed for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant.

SALARY: In accordance with the AFSCME Local 257 Collective Bargaining Agreement.

5/9/2023

Job Type: Full-time

Pay: From $16.05 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Hamtramck, MI 48212: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Word: 1 year (Required)

Work Location: In person

Salary : $16