What are the responsibilities and job description for the Purchasing Assistant position at Hana Group?
Company Description
Hana Group US is a fast growing company that is well known for its fresh and nutritious Japanese-Inspired Cuisine. We operate 300 Sushi Bars and Japanese Cuisine Venues in over 20 different U.S. states in grocery stores and busy locations under the brands Mai Sushi and Genji Sushi. Our team is part of Hana Group Global, the French Leader of Japanese Cuisine, which has over 500 retail outlets in 8 countries and growing! Visit our website to learn more about Hana Group’s mission and values: http://www.peacedining.com/ourmission.html.
Job Description
The Purchasing Assistant is a detail-oriented and proactive position that supports the daily operations of our sourcing and procurement team. This role plays a critical part in ensuring consistent product availability, seamless supplier communication, and accurate procurement data — all of which support the delivery of premium sushi products to our customers. The Purchasing Assistant will work closely with buyers, cross-functional partners, and suppliers, and report directly to Procurement team leader.
Key Competencies:
Financial Acumen and Data /Analytics, Consumer/Customer Focus, Planning and Priority Setting, and Communication
Duties & Responsibilities
• Create, track, and follow up on purchase orders in coordination with buyers.
• Maintain accurate item and vendor records in procurement systems, including setup and ongoing updates to item codes.
• Support the onboarding process for new products and vendors, ensuring all documentation and systems are in place.
• Liaise with suppliers regarding order status, lead times, and delivery schedules.
• Assist in resolving issues related to inventory availability, product quality, or shipment discrepancies.
• Coordinate with operations, logistics, and quality assurance to ensure seamless supply chain execution.
• Organize and manage supplier tastings and samplings in collaboration with the product development team.
• Prepare procurement-related reports, demand forecasts, and assist with data analysis as needed.
• Perform general administrative support including invoice follow-up, document organization, and meeting coordination.
Qualifications
• Bachelor’s degree or 1–2 years of experience in purchasing, supply chain, or administrative support (experience in the food industry or perishables preferred).
• Strong attention to detail and commitment to data accuracy.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Excel; familiarity with ERP or procurement platforms is a plus.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Team player with a proactive mindset and a genuine passion for food and operations excellence.
Additional Information
This job posting describes the general duties and responsibilities for the position. Other duties not listed may arise.
Hana Group, North America is an equal opportunity employer.
Salary: $50,000-$55,000 USD Annually
Salary : $50,000 - $55,000
