What are the responsibilities and job description for the File Maintenance Review- Document Imaging Clerk position at Hancock County Savings Bank?
Hancock County Savings Bank is looking for a Part Time clerk to perform review and imaging duties. This is an entry level position. Successful candidate should be able to stay on task, working through distractions, paying close attention to detail. Time management is a must for success in this role.
POSITION SUMMARY
This position will perform ‘Back Up’ duties for both the Document Imaging and File Maintenance Review Clerks. File Maintenance review includes reviewing specific documents from the Operations area of the Bank for specific file maintenance performed by employees.
Document Imaging includes converting paper files to digital images for deposit and operations records, including properly indexing the imaged documents.
ESSENTIAL FUNCTIONS
1. Ensure the review of specific file maintenance is performed timely and accurately utilizing the checklist and procedures.
2. Scan paper documents into electronic system using scanner machine.
3. Accurately index scanned documents to ensure ease of retrieving for internal/research purposes.
4. Attend appropriate training sessions as required and complete regulatory compliance training.
5. Work effectively as part of a team to gather informatin and solve problems.
6. Provide quality internal and external customer service at all times.
7. Ensure proper record retention and destruction guidelines are followed. Meet the BSA/AML and OFAC requirements as outlined in the following:
· Bank Secrecy Act (BSA) Policy/Procedures
· Customer Identification Program (CIP)
· Foreign Asset Control Policy/Procedures (OFAC)
· Financial Privacy
ADDITIONAL RESPONSIBILITIES
1. Attend appropriate meetings or training sessions when necessary.
2. Make recommendations to supervisor on how to improve the overall duties within the department.
3. Prepare reports for management when needed.
4. Performs other duties that may be assigned on an as-needed basis.
POSITION REQUIREMENTS
Professional Experience (Knowledge, Skills, and Abilities)
1. Ability to work well with others.
2. Must have good communication skills both orally and in writing.
3. Must have good organizational skills.
4. Must have effective time management skills.
5. Must be able to type and use calculator.
6. Knowledge of Excel and Word.
7. Attention to detail required.
8. Ability to meet deadlines and work well under pressure. Un
9. Understanding of confidentiality and data protection.
10. Strong computer skills to operate equipment and navigate software.
Education
1. High School Diploma.
Physical Requirements
The physical requirements are those that must be met by an employee to successfully perform the essential functions of this job. In addition to the typical requirements of standing, walking/moving, sitting, bending, talking, hearing, and seeing, the employee must regularly use hands to finger, handle or feel objects, tools, controls and keyboards and occasionally lift and/or move up to 25 pounds.
Hancock County Savings Bank promotes an equal employment opportunity workplace which includes reasonable accommodations of otherwise qualified disabled applicants and employees.
Equipment Used
Computer and applicable computer software, calculator, telephone, photocopier, scanner, printer, laminator, typewriter, mail machine, and fax machine.
Travel
Rare, but does occur occasionally.
JOB DESCRIPTION LIMITATIONS
This job description is not intended, and should not be construed, to be an exclusive list of responsibilities, knowledge, or skills associated with this job.
The job description can, in addition, be changed at any time, if needed, to best accomplish the position’s goals and required tasks.
This job description is not intended to and does not represent a contract of employment. In addition, it does not alter the at-will employment status of an employee at Hancock County Savings Bank.
Job Type: Part-time
Pay: $12.00 - $15.00 per hour
Benefits:
- 401(k)
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $12 - $15