What are the responsibilities and job description for the Inside Sales Rep HVAC position at Handy Distribution?
SUMMARY
Responsible for assisting customers on the phone or at the counter with a primary emphasis within the order fulfillment. Provides support to the sales team with all aspects of quotations, pricing, project documentation, order entry, order processing, logistics and support product and program questions.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)
- Knows how to establish customer rapport to ensure highest levels of satisfaction.
- Prepares quotations for projects and material requests noting details of the job and all appropriate charges.
- Follows up on all bid projects, keeping other sales team members aware of status.
- Serves as primary branch contact for contractors in placing orders and requesting information on potential or pending orders.
- Maintains record of market for competitive situations and alerts other sales team members, as needed.
- Reviews paperwork coming in for major lines to ensure accuracy.
- Inputs orders into the computer to create a delivery ticket or direct ship purchase order for non-stock materials from the manufacturer.
- Advises contractors of backorder situations noting when shipment may be expected.
- Fields calls into the office and handle as appropriate.
- Advises Account Manager of pertinent credit situations or other sales/account information needed.
- Maintains literature and submittals in the branch.
- Provides technical support to customers.
- Maintains consistent call schedule.
- Prospects for new accounts to determine sales opportunities.
- May occasionally be required to pull a customer order from the warehouse.
- Travels for meetings and training as well as to meeting customers, as required.
SUPERVISORY RESPONSIBILITIES
None.
EDUCATION/EXPERIENCE
High school diploma or general education degree (GED); 1-2 years related experience and/or training; or equivalent combination of education and experience.
CERTIFICATION, LICENSES, REGISTRATIONS
None required.
SKILLS & ABILITIES
- Ability to understand customer needs and meet those needs with a successful product sale.
- Highly organized with exceptional follow-through abilities.
- Experience in developing relationships with customers.
- Strong verbal and written communications.
- High integrity with advanced social skills and ability to make solid connections.
- Personality that blends well with a fast-paced, goal-driven environment.
- Strong problem-solving skills.
- Motivation, drive, and a self-starting attitude.
- Competitive individual contributor who also loves to win as a team.
- Basic mathematical skills. Proficient understanding of units of measure.
- Basic computer skills and proficiency with Microsoft Office.
PHYSICAL DEMANDS
Work involves standing and walking for brief periods of time, but most duties are performed from a seated position. There is potential for eye strain from reading detailed materials and looking at a computer screen. Work normally requires finger dexterity and eye-hand coordination to operate computer keyboards at a moderate skill level. The employee frequently is required to talk or hear. The employee may occasionally lift and/or move up to 10 pounds.
WORK ENVIRONMENT
The noise level in the work environment is usually quiet.
