2024-2025 SY:Records Facilitator- Hanes ES

JOB TITLE:  Records Facilitator              

WAGE/HOUR STATUS:  Nonexempt                   

REPORTS TO:         Principal                                 

PAY GRADE:  Paraprofessional 040 (195 Days)                                                                                                  

DEPARTMENT:      Assigned Elementary School             

PRIMARY PURPOSE:       Assist the educational diagnostician, speech/language pathologist, counselors and collaborate with attendance clerk in the management of student records.  Work under the general supervision of the principal.

QUALIFICATIONS: 

Minimum Education/Certification: 

• Educational Aide I Paraprofessional Certificate
• High School Diploma or GED

Special Knowledge/Skills: 

• Ability to use the computer proficiently for word processing, email, and spreadsheets.
• Ability to work well with children with disabilities
• Ability to follow verbal and written instructions
• Strong communication, interpersonal, and organizational skills
• Experience managing multiple projects simultaneously
• Ability to work independently
• Bilingual Preferred

Minimum Experience: 

Experience in a clerical position

MAJOR RESPONSIBILITIES AND DUTIES: 

1. Perform MTSS, 504, and special education records management including preparing and maintaining accurate, timely and complete documents 
2. Maintain confidentiality and physical security of student records
3. Create initial student cumulative folders.
4. Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes
5. Serve as a “back-up” to the Data Processing/Attendance Clerk through comprehensive cross-training
6. Ensure access to student records is FERPA compliant. Maintain student records access log to student data
7. Remain informed of and comply with state, district, and school policies and regulations concerning primary job functions
8. Receive incoming calls and take reliable messages as needed
9. Assist diagnostician and/or SLP in maintaining, copying, transferring confidential folders as required
10. Perform other duties that enhance the safety, security, and instructional needs of the campus as requested
11. Participate in staff development training programs, faculty meetings, and special events as assigned
12. Work with staff to schedule MTSS, 504, and ARD meetings
13. Mail information to parents in a timely manner
14. Distribute information to school staff 
15. Maintain a roster of students who receive special education and 504 services 
16. Enter and maintain information into the special education data management system as required 
17. Other duties as assigned by the principal

 
WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:   Must maintain emotional control and exercise reasoning and problem solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours.

Safety:  Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $16 - $24