Procurement Administrator

Hanley Energy is a globally recognized innovator in mission critical power and energy efficient technologies with United States headquarters based in Ashburn, Virginia with regional offices in Boardman, Oregon. We also have a global presence in Ireland, Australia, Germany, South Africa and the Nordics.

We specialize in the design, source, supply, install and commissioning of critical power and energy management solutions - from the power grid all the way to the factory process equipment and Data Center IT rack - coupled with comprehensive service and maintenance, security, consulting, and training.

Our approach is to develop partnerships with clients, ensuring excellent delivery coupled with cost-effective technology solutions. In this way, we help our clients to reduce energy costs, ensure 100% up-time and optimize their operational competitiveness. Hanley Energy is currently looking for an experienced Procurement Manager.

The Role:

Support the US Procurement team by performing general administrative duties. Working in this position involves organizing and raising purchase orders, keeping records updated, storing documents, and resolving order issues. This position requires the ability to work independently while simultaneously maintaining clear communication and presence as a team player.

Responsibilities:

Procurement Administrator, responsibilities include (but are not limited to):

• Respond to procurement related questions and inquiries from local and global team members and others; provide information and guidance
• Engage with vendors and partake in vendor management
• Evaluate purchase requisitions, generate purchase orders, and manage open purchase orders in SAP
• Assign and update vendor and inventory codes in SAP as needed
• Review orders against supplier quotes, purchase requisitions, and other communications for accuracy regarding agreed price, mode of shipping, and requested delivery time
• Follow up and expedite orders whenever necessary to assure minimal disruption in operations
• Obtain tracking and goods received information on all shipments and process accordingly
• Support field technicians’ special delivery needs promptly and prioritize properly as emergencies arise
• Maintain communication with the direct team and appropriate parties that products are delivered in a timely manner and satisfy quantity and quality
• Escalate any errors related to orders to management and appropriate parties as needed
• Assist with investigating and resolving routine problems related to procurement, delivery, contract administration, and vendor performance
• Communicate professionally with management, vendors, and associates (in the field, in US offices, and IRE offices) at all times
• Support warehouse as needed as part of the bigger picture of procurement, logistics, and warehousing
• Maintain and update procurement logs, databases, and records as required
• Perform various administrative duties as required or directed
• Assist with development and modification of procurement forms and documents
• Anticipate and identify problems, and develop a plan to implement solutions in an unbiased, logical manner
• Submit improvement ideas that contribute to the team’s success

Qualifications

Minimum Requirements:

• Ability to work cohesively with your team
• Must be able to effectively multitask
• Strong attention to detail
• Excellent written and verbal communication skills
• Possess good decision-making ability

Education and Experience:

• 1-2 years of experience in procurement preferred
• SAP experience preferred
• Smartsheet experience preferred

Company Benefits:

• Medical, Dental and Vision with Company Contributions
• 401(k) Plan with Company Match
• Company Paid Life Insurance, Short Term and Long-Term Disability
• Paid Holidays
• Paid Time Off (PTO)
• This position is bonus eligible.
• Company Car and Fuel Card with clean driving record
• Employee Assistance Program

Hanely Energy is a V-3 Certified Employer

EEO is our Policy and the Law! Applicants can learn more about the company’s status as an equal opportunity employer by viewing the federal and state posters Here.