What are the responsibilities and job description for the Accounts Receivable Collections Clerk position at Hanna, Brophy, MacLean, McAleer & Jensen, LLP?
Job Title: Accounts Receivable Collections Clerk
Reports to: Accounting
Essential Functions:
- Daily printing of branch offices checks, client refunds and other manual checks
- Daily processing of numerous vendor invoices and other financial obligations in accordance with the Firm’s internal accounting policies and entry to the bank's online bill payment system BillPay. In addition, payables are scanned, copied and saved in the Accounts Payable folder for future reference.
- Process requests for employees’ expense reimbursements, which includes review for approval and correcting the coding entered by the office staff if needed, and entry to the bank’s BillPay for payment.
- Update, summarize and issue payment for all Attorney Bar dues through the State Bar Agency Billing Program in mid-January, including IOLTA reporting
- Prepare and submit the firm's 1099 filings in late January
- Review vendor statements and invoices to verify amounts owed
- Respond to vendor inquiries and resolve any discrepancies in billings and payments
- Other related duties as assigned
Requirements:
- 1-2 years relevant experience
- Strong Excel skills
- Exceptional follow-up and communication skills
- Detail oriented, organized and able to multi-task
- Ability to maintain confidential records and extremely trustworthy
- Ability to work independently and with teams
- Knowledge of working on ebill websites (required)
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule: Monday to Friday
Job Type: Full-time (37.5 hours per week)
Ability to commute/relocate: Oakland, California 94607: Reliably commute or planning to relocate before starting work (Required)
Education and Experience:
- High school diploma or equivalent
