Event Coordinator - NJ

Roles and Responsibilities (inclusive of; but not limited to):

• Assist in planning, executing, and managing offline, virtual, and hybrid hands-on training workshops, meet & greet pop ups, virtual webinars, conferences, and seminars with attention to detail and due dates
• Assist manager in overseeing each of the event to ensure it runs smoothly and planning for potential scenarios that could impact the integrity of the event
• Manage inventory of print and digital event marketing collateral such as consent forms, catalogs, banners, brochures, etc..
• Process all invoices to vendors, organizers, and KOLs to make sure payments are fulfilled promptly
• Research different vendors that fit the brand’s marketing efforts, creativity, and budget
• Establish, manage, and build relationships with supply vendors and venue organizers
• Analyze post-event metrics such as attendee demographics, survey results, chat and poll logs, speaker performance, sales conversion trends, etc..
• Identify and research into key competitors on their events, services, pricing, target markets and unique selling propositions
• Research and stay up to date on industry events, emerging trends, and innovative event concepts
• Support the Marketing department, when necessary, especially for collaborative events
• Cross functionally collaborates with the Marketing, Sales, Design, SCM, and Accounting team to achieve business goals through event marketing

Qualifications:

• Event Planning Experience 1 year required
• Excellent written and verbal communication and interpersonal skills
• Effective time management and ability to prioritize tasks to meet deadliness in a fast-paced event planning environment
• Strong organizational abilities and attention to detail to manage multiple tasks, deadlines, and logical aspects of events and balance accuracy with timeliness
• Ability to research, proactively solve problems, and make decisions using best judgement when details are unavailable
• Creative thinking and problem-solving skills to develop innovative event concepts, troubleshoot issues, and adapt plans as needed
• Strong team player and flexibility & adaptability to handle adhoc projects and unexpected challenges
• Proficiency in event planning software & tools and Microsoft Office Suite
• Open to travel a couple times a year to conventions/trainings

Benefits:

1. Lunch Support: $250 per month ($3,000 annually)

2. Gas Benefit: $100 per month ($1,200 annually)

3. Medical, dental, vision insurance 100% covered for employee (after 3-month probation period)

4. 401K (after 6 months of employment)

5. Paid sick, vacation 15 holidays

6. Hybrid Schedule: Wednesday and Friday Work from Home