What are the responsibilities and job description for the Facility Access & Operations Assistant position at Hansell Tierney?
Our dynamic and evolutionary client is seeking to contract with a highly motivated and forward-thinking Facility Access & Operations Assistant responsible for maintaining building access control and access security procedure.
This individual will be the first impression of our client to all vendors, visitors, contractors, and employees. This position will also assist with day-to-day office operations including front desk, management of office and kitchen supplies and equipment, care and organization of conference rooms, common spaces, breakrooms, and copy rooms. This individual will be the direct point of contact for visitor management and processes. This role will support both our Bellevue and Everett locations.
Location: Bellevue and Everett, WA
Length of Assignment: 12 months
Benefits: Three insurance levels, 401K match, sick leave, and working with a great company!
US citizens and those authorized to work in the US are encouraged to apply.
*Work sponsorship is not available at this time.
Responsibilities
- Managing flow of the front desk, including greeting, assisting guests, and ensuring our client's facility access and security procedure(s) are followed.
- Assist with facility-related tasks including requests from staff via our service desk portal JIRA.
- Assist meeting and event coordinator(s) with meeting logistics for our client's conference rooms including conference room scheduling, delivery of catering, set up and clean up conference rooms.
- Assist with on-boarding and off-boarding staff and directing guests or vendors to various areas within the facilities.
- Responsible for stocking, organizing, cleaning and maintaining common areas, including regularly scheduled cleaning of refrigerators, microwaves, and appliances.
- Responsible for doing inventory in preparation for ordering supplies and food.
- Receipt and distribution of mail, including packages and inter-office mail, and assisting with shipping items.
- Assist with general administrative tasks.
- Flexibility to provide support at either campus, Bellevue or Everett.
- Learn and understand the nature of the business to provide value-added service and enhance vendor relationships.
- This individual will assist with and be a part of the Emergency Response Team.
- Other duties as assigned.
Requirements
- Strong communication skills desired.
- The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect, and a desire to foster teamwork.
- Actual position starting level and title will be determined based on assessment of qualifications.
Qualifications
- Two plus years of administrative/reception experience.
- High school diploma required, with AA preferred. Equivalent experience will be accepted.
- Military and/or trade school is a plus.
- Very good oral and written communication skills.
- Proficient in MS Word, Excel, Outlook, and PowerPoint.
- Knowledge of JIRA service desk and Confluence is a plus.
- Proficient grammatical, editing, and proofreading skills.
- Proficient organizational and prioritization skills.
- Demonstrated skills in attention to detail.
- Ability to problem-solve, prioritize, and be flexible.
- Ability to conduct and present oneself in a professional manner with both internal and external clients and personnel.
- Proven ability to work independently with little or no supervision.
- Ability to recognize needs and exercise good judgment in how and when to take initiative to accomplish tasks.
- Exhibit diplomacy and deal effectively with demanding people.
- The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.
Estimated Compensation Range: $25.00 - $50.00 per hour. This range represents the estimated low end and high end of the compensation range for this position. All experience levels considered.
About Hansell Tierney:
Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.
*This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
Salary : $25 - $50