Principal Support Administrative Manager

We are assisting our client, a Private Family Office in Washington DC with their search for a Principal Support Administrative Manager.

Summary:

The Principal Executive Support Manager plays a key role in optimizing the time and effectiveness of a Principal. This role collaborates across multiple departments and external organizations, including legal, public relations, travel, and event management, to anticipate needs and develop innovative solutions. Additionally, this position is responsible for high-level coordination, communication, and acting as a liaison between the Principal and a broad network of professional and personal contacts.

Core Responsibilities

Administration:

• Manage executive calendars, ensuring strategic scheduling and prioritization of appointments and engagements.
• Prepare and administer materials, documents, and communications with a high level of accuracy and confidentiality.
• Coordinate meetings, track action items, and prepare materials for internal and external engagements.
• Oversee contact management systems to ensure updated and accurate records.
• Plan and execute events with precision, working with vendors and internal teams to ensure seamless operations.

Strategic Calendar Management:

• Align multiple schedules with the Principal’s, including those of other key stakeholders, ensuring seamless integration of activities.
• Adapt to last-minute changes while effectively communicating updates to all relevant parties.

Travel Management:

• Coordinate domestic and international travel arrangements, ensuring smooth execution of itineraries.
• Oversee travel budgets and reconcile expenses.
• Conduct research and logistical planning for travel, including onsite preparations when required.
• Manage relationships with private clubs and venues, coordinating activities and tracking preferences.

Process & Communication:

• Maintain strict adherence to executive preferences, operating procedures, and best practices.
• Act as a liaison between the executive and internal/external stakeholders to facilitate smooth communication.
• Manage and administer digital documents and signature approvals.
• Draft and oversee professional and personal correspondence as needed.

External Relationship Management:

• Coordinate appointments and manage relationships with service providers, business contacts, and professional advisors.
• Oversee scheduling and communication with healthcare and personal service providers.
• Research vendors and providers aligned with executive interests and requirements.
• May oversee contract staff and vendors to ensure operational efficiency.

Budget Responsibilities:

• Manage financial transactions and expense reporting, ensuring budget adherence and documentation accuracy.

Education and Experience

Education:

• Bachelor’s degree in Business, Public Relations, Hospitality, or a related field preferred.

Experience:

• 6 years of experience in high-level executive support or business management.
• Proven ability to work in dynamic environments requiring confidentiality and discretion.
• Strong experience with Microsoft Office Suite, document preparation, and CRM tools.

Skills and Abilities

• Exceptional organizational and time management skills with the ability to prioritize multiple tasks.
• Strong problem-solving abilities, capable of anticipating needs and providing strategic solutions.
• High level of discretion, professionalism, and ability to handle sensitive information.
• Strong written and verbal communication skills.
• Ability to adapt quickly to changing circumstances and make informed decisions.
• Advanced proficiency in Outlook, calendar management, and digital tools.
• Collaborative mindset with the ability to work both independently and as part of a team.

Working Conditions & Travel

• Office-based role with occasional on-site coordination.
• 3 days a week in office (Washington DC, Red Line Stop)
• Some domestic and international travel required.
• Flexibility to work evenings, weekends, and holidays as needed.
• Must meet background check and related requirements.

Location: Washington, DC

Compensation & Benefits: Any offers will vary depending on several factors, including relevant experience, knowledge and skills, education, and other qualifications. The starting pay range for this position is $125,000 - $135,000.

Our health, welfare, and additional benefits are best in class and are a significant aspect of our total rewards philosophy. This organization offers a comprehensive benefits package including:

Eligibility: US citizens and those authorized to work in the US are encouraged to apply. Work sponsorship is not available at this time.

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.

*This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.