Project Coordinator

We are currently assisting our client, a foundation focused on improving opportunities for young people, with a search for a Project Coordinator.

JOB SUMMARY:

The Project Coordinator will serve as behind the scenes project support for the team. The ability to track and prioritize complex work streams is a must. The right candidate will be a detail-oriented planner with the demonstrated ability to respond effectively and efficiently to emergent requests and handle communication in a clear and effective way.

This position is ideal for someone who thrives in a lean and horizontal structure: no task is too big or too small.

Key Responsibilities:

Project Coordination

• Serve as the primary contact for administrative needs, including vendor coordination, accounts payable, and internal communications.
• Provide meeting support: schedule calls, assist with agenda preparation, capture notes, assign, and track action items.
• Manage project calendars, monitor timelines and progress, and track activities proactively.
• Initiate and track contracts and agreements in collaboration with the team.
• Lead the Content Development project, overseeing organization and progress.
• Track budgets for contractors, vendors, and project-related expenses.
• Document lessons learned and archive records upon project completion.

Partnership Support

• Ensure seamless management of meetings, deadlines, presentations, and logistics, including calendar management, scheduling follow-ups, organizing external meetings, and providing travel support as needed.
• Facilitate proactive information flow between the Managing Director, Program Managers, Specialists, and Leadership.
• Assist with special projects as assigned.

Communications Support

• Support the development and execution of partner engagement and communication strategies.
• Assist with website copywriting, data entry, and database maintenance.
• Aid in marketing programs across email, mobile apps, websites, social media, and other digital channels.
• Coordinate the production of documents and presentations, ensuring proofreading and version control.
• Prepare accurate and timely communications, including partnership recaps, project timelines, estimates, and status reports.

Required Experience and Education:

• Bachelor’s degree in business, communications, education, or related field preferred; CAPM certification or equivalent experience.
• 2 years in project/marketing coordination; nonprofit or philanthropy experience is a plus.
• Experience managing vendors and coordinating internal and external project teams.
• Preferred knowledge of early childhood principles, parenting engagement, and multi-channel marketing strategies.
• Proficient in MS Office (Word, PowerPoint, Excel, Outlook), Smartsheet; GA4 and CMS familiarity a bonus.
• Strong writing, grammar, spelling, and proofreading skills required.
• Excellent communication and interpersonal skills for maintaining professional relationships and effective verbal/written interactions.
• Ability to prioritize, work independently, and adapt to shifting priorities with sound judgment.
• High integrity and discretion in handling confidential information, with professionalism in interactions at all levels.

Location: Seattle, WA, Hybrid work schedule in office Tuesday – Thursday each week.

Length of Assignment: 5 months

Compensation Range: $35 - $45/hour depending on experience.

Benefits: Three insurance levels, 401K match, sick leave, and working with a great company!

About Hansell Tierney:

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.

*This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.