Purchaser

Purpose:

The Purchaser is responsible for ensuring the smooth operation of the Maintenance Department by managing procurement activities through SAP, maintaining databases, and coordinating vendor relationships. This position ensures the timely acquisition of materials, supplies, and services while supporting various administrative functions to optimize departmental efficiency. The Purchaser works closely with production, logistics, and accounting to maintain the flow of goods and services critically to maintaining high operational standards.

Responsibilities:

• Create and process purchase orders in SAP for materials, parts, and services required by the Maintenance, Safety, Quality, Production and HR Department.
• Generate service purchase orders in SAP for labor, ensuring timely service delivery.
• Process invoices related to both materials and labor in SAP, ensuring proper documentation and submission to accounting for payment.
• Monitor and track non-purchase order invoices (rentals, contracts, etc.) and ensure proper submission to the accounting department for payment.
• Process Purchase Order Invoices and Submit to Accounting for Payment.
• Process non-Purchase Order Invoices (rentals, contracts, etc.) and submit to Accounting for Payment.
• Maintain up-to-date databases of vendors and suppliers, including records of licenses and certifications, ensuring compliance with company policies.
• Monitor and maintain stock levels of radios, parts, accessories, and other essential items required by the Maintenance Department, Safety, Quality, Production and HR.
• Establish effective communication channels with suppliers to ensure timely procurement and delivery of critical items.
• Work with the Accounting and Maintenance Department on Project and WBS Code Creation.
• Work with Maintenance and Accounting to create new suppliers/vendors.
• Make comparisons to recommend which vendors are the best option to benefit the company through cost-quality relations.
• Expedite orders, when necessary, effectively manage expedites to eliminate emergency surcharges.
• Update safety agreements and Insurance Policies with vendors annually and update our system records.

• Provide support (quotes/options) in response to requests for maintenance, repair, operations equipment, services, for plant and office.
• Maintain good relations with suppliers and vendors.
• Assist Maintenance team with scheduling purchases and deliveries, continuously following up on all orders by ensuring all receipts are entered while maintaining the integrity and accuracy of the data
• Maintaining and monitoring parts, tools, and equipment inventory levels
• Work with the Maintenance team, scheduling and planning of maintenance projects and work orders
• Engaging with the maintenance team to implement and maintain the eMaint system for tracking preventive maintenance, parts, and work orders
• Initiates and follows up on all part orders working directly with maintenance management team, vendors, and researching potential vendors for all tools, equipment, and parts suitable to the industrial environment
• Maintaining parts and equipment inventory by ensuring a consistent and accurate inventory level of parts and tools are available providing for limited downtime due to equipment failures and maintenance.
• Research incoming shipments delivered without purchase order numbers and contacts the appropriate people to have the purchase order identified for receipt of goods; ensure paperwork is filed, scanned and emailed in a timely manner to vendors and internal contacts.
• Ability to identify various types of parts, tools, and equipment.
• Assign locations and detailed descriptions to new parts in eMaint.
• Other tasks and duties as assigned.

Qualifications:

• Experience with procurement and purchase order systems, specifically SAP.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Familiarity with vendor management and supply chain operations.
• Strong communication skills to collaborate effectively with internal departments and external vendors.
• Attention to detail and problem-solving skills, especially in a high-paced maintenance environment.