Office Administrator

Hanwha Ocean is embarking on a journey to transition from a traditional shipbuilder to an Engineering, Procurement, Construction, Installation, and Operation (EPCI(O)) solution provider, offering products such as FPSO, FLNG, Offshore Renewables and other Floating Production Units.

The Offshore Business Division recently expanded its global footprint by establishing a new Global Business Centers in North America and Europe with the intention of becoming a project-centric and client-driven business organization. This transformation aims to offer enhanced project execution and knowledge-driven operational models by bridging the upstream culture of three continents across Asia, Europe, and America.

Together with talented people and through leadership, the Offshore Business will continue to deliver outstanding performance for our customers, partners, and shareholders by moving into its next phase of growth and success.

Position Overview:

We are seeking a dependable and organized Office Administrator to manage front-office operations and provide essential administrative support to ensure the smooth functioning of our workplace. This role will involve greeting visitors, answering calls, handling office day-to-day tasks, and overseeing vendor relations, deliveries, and custodial services to maintain an efficient and professional office environment.

Key Responsibilities:

• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct phone calls, take messages, and respond to emails or inquiries.
• Ensure that visitors are appropriately signed in and escorted to the correct personnel or meeting rooms.
• Manage the front desk area, keeping it organized and professional at all times.
• Maintain and organize both physical and digital files and records, ensuring documents are up-to-date and easily accessible.
• Handle incoming and outgoing mail, including packages and deliveries.
• Manage office supplies inventory, ordering and restocking as needed.
• Oversee and manage relationships with office vendors, including those providing office supplies, technology services, and other office-related products.
• Coordinate and track deliveries, ensuring that packages and equipment are received and distributed properly.
• Work with custodial services to ensure the office is cleaned and maintained to company standards, reporting any issues or needs for cleaning and maintenance.
• Assist in the day-to-day operations of the office, ensuring it runs smoothly and efficiently.
• Monitor office conditions and coordinate facility-related needs, such as cleaning or maintenance requests.
• Support various departments with administrative tasks, such as preparing reports, presentations, or internal communications.
• Plan, organize, and coordinate internal events, meetings, and company functions (e.g., team-building activities, office celebrations, etc.).
• Coordinate catering, venue setup, and any necessary equipment or supplies for office events.
• Manage event logistics to ensure smooth execution, including scheduling and communicating with all relevant teams.

Qualifications:

• Proven experience as a receptionist, office administrator, or in a similar administrative role.
• Excellent communication skills, both written and verbal. Proficiency in the Korea language is highly desired.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong attention to detail, with the ability to prioritize tasks effectively.
• Experience with office equipment (phones, printers, etc.) and basic technology troubleshooting.
• High school diploma or equivalent required; additional qualifications in Office Administration or similar fields are a plus.
• Experience managing vendor relationships or handling procurement for office supplies and services.
• Familiarity with custodial services management and maintenance coordination.
• Experience with office management or customer service-related roles.

Diversity and Inclusion:

Hanwha believes that diversity and inclusion are vital to our success. We believe that by embracing different ideas and approaches, we enhance our ability to deliver the best results for our employees, our environment, and ultimately our business partners and customers. We foster a culture where all colleagues are able to share their passions and ideas in order that we may collectively embrace and overcome the challenges in our industry, and work toward a brighter future.

Hanwha is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.