What are the responsibilities and job description for the Staff Accountant position at HANYS - Healthcare Association of New York State?
HANYS will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The Healthcare Association of New York State (HANYS) is seeking a Staff Accountant within its Corporate Finance team. Reporting to the Accounting Manager, the position holder will provide general accounting support to the Corporate Finance team with a specific focus on grants, payroll and cash receipts as well as preparing and maintaining reports, analyses, reconciliations and schedules. The position holder will also be responsible in preparing related journal entries; preparing schedules for month-end closing and budget preparation as well as assisting with various department and corporate projects.
This position will be based in our office in Rensselaer, NY with a hybrid work environment considered. The salary range is between $60,500 and $63,000 annually.
Key responsibilities include but are not limited to:
Grants:
- Prepare monthly journal entries for related grant revenue and expenditures and prepare and maintain supporting documents.
- Prepare required grant vouchers for reimbursement.
- Prepare monthly balance sheet reconciliations.
- Assist the Accounting Manager with grant reporting, including assisting the Accounting Manager in preparing required reports, according to grant contract.
- Assist the Accounting Manager with managing and maintaining grant budgets, including working with project managers to ensure budget compliance and answer questions related to expenditures.
Corporate business insurance policies:
- Work with CFO and Director of Corporate Finance to maintain all corporate business and insurance policies.
- Prepare annual insurance renewal applications and supporting documents for review and signature.
- Maintain insurance policies and associated documents.
- Coordinate all requests for Certificates of Insurance.
Payroll:
- Serve as the primary backup for payroll.
- Assist in bi-weekly processing of payroll, including verifying changes and authorizations.
- Assist in preparation of the biweekly variance analysis report.
- Follow up on delinquent timecards.
- Assist Accounting Manager in preparing schedules and analyses for annual budget preparation.
Corporate Credit Card:
- Responsible for tracking all purchases made on the corporate card, including providing authorizations for all transaction requests, logging approvals, and obtaining and filing receipts.
- Responsible for preparing the monthly reconciliation of all monthly purchases.
- Prepare check request for timely payment of the monthly credit card payment.
Process bank deposits:
- Check online for lock box activity daily. Download activity reports and copies of checks.
- Prepare and process manual check deposits via remote check scanner.
- Enter cash receipts into the accounting system.
- Review and edit data entered in the accounting system.
- Maintain files of supporting documentation.
Other responsibilities:
- Maintain and update accounting schedules in Excel.
- Assist with other accounting support activities including preparing, coding, and entering data in the accounting system, and reviewing and reconciling records.
- Compile information for various reports.
- Maintain electronic accounting records.
- Support the maintenance of the accounting system including testing and implementation of new features and upgrades.
Qualifications:
- Bachelor's degree in accounting, business or finance with 1-2 years of related bookkeeping/accounting experience preferred. An associate degree in accounting with commensurate experience may be considered. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.
- Working knowledge of basic accounting concepts including general ledger coding, journal entries, accruals, and reconciliations.
- Governmental and private funding grant experience, a plus.
- Must have strong experience in Microsoft Office applications including Excel, Outlook, Word
- Proficiency with Accounting Software to record, process, analyze, and report financial data
- A customer service orientation with strong interpersonal and communication skills.
- Self-motivated and able to work in a professional team-oriented environment.
- Ability to maintain a high degree of confidentiality.
- Must be very organized and accurate with a strong attention to detail.
We harness the power of a unified statewide membership and collaborate with regional, state, and national associations. HANYS advocates before Congress, the Governor's office, the State Legislature, and state and federal agencies. We also provide education, data analytics, quality improvement initiatives, and operational assistance to help our members navigate the complexities of healthcare reform, and achieve the 'Triple Aim' of better care, better health, and lower costs.
This position is currently accepting applications.
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Salary : $60,500 - $63,000
