Staff Accountant - Accounts Receivable

The Healthcare Association of New York State (HANYS) is seeking a Staff Accountant ' Accounts Receivable within its Corporate Finance team. Reporting to the Sr. Director, Corporate Finance, the position holder will manage the accounts receivable collections process, interpret customer contracts and proposals to compile billing and revenue sharing information, coordinate, perform, and oversee the billing process for assigned products and services. The position holder will also ensure timely and accurate revenue recognition, prepare necessary journal entries, and maintain related general ledger accounts. Prepare and maintain reports, analyses, reconciliations, and schedules for month-end closing, annual audits, and budget preparation. Assist with various department and corporate projects.

This position will be based in our office in Rensselaer, NY with a hybrid work environment considered. The salary range is between $60,500 and $63,000 annually. Payrate offered will be based on the successful candidate's relevant experience, knowledge, skills, and abilities and in consideration of internal equity. Recent Graduates are welcome to apply.

Accounts Receivable Collections Process

Key responsibilities include but are not limited to:

• Track and monitor cash receipts and delinquent receivables.
• Establish and maintain a schedule for outreach to delinquent accounts including issuing periodic statements and e-mail communications, and follow-up phone calls.
• Work with product managers, accounting staff, legal staff, and the customer to resolve payment issues.
• Provide periodic reports and other information to product managers and regularly meet with product managers to assist in managing outstanding balances.
• Work with the CFO and product managers to establish and monitor payment plans.
• Coordinate filing, handling, and processing of bankruptcy claims.
• Prepare and maintain various reports related to collections and delinquent accounts.
• Perform various analyses as needed.
• Reconcile related general ledger accounts.
  
  

Billing, And Contract Oversight

• Compile and coordinate billing information for assigned areas.
• Guide and review billing-related tasks performed by the Staff Accountant.
• Periodically review open contracts for issues affecting billing and revenue recognition.
• Coordinate with Product Managers, HANYS legal department, and software product vendors on issues regarding invoicing and vendor payment, financial terms in customer contracts, revenue sharing payments, and other financial or contractual matters.
• Maintain appropriate information to ensure accurate and complete customer and contract files.
• Maintain required sales tax registration and exemption certificates for customers and ensure complete and timely invoice and collection of sales tax.
• Ensure the accuracy of the accounts receivable system by performing month-end reconciliations to the general ledger.
• Monitor & record early payment discounts taken, identify and reconcile discounts, and prepare discount check requests.
  
  

Revenue Reporting And Analysis

• Track, record and monitor revenue in Excel.
• Calculate and prepare appropriate journal entries for month-end closing. Develop and maintain spreadsheets and schedules for revenue recognition and analysis.
• Analyze month-end revenue variances for assigned revenue categories and accounts.
• Prepare, maintain, and distribute various schedules and reports related to revenues, sales, and the status of billings, collections, and vendor payments.
• Act as liaison with Product Managers to ensure contracts and support systems are updated timely and appropriately.
• Work with Product Managers to develop annual budgets for assigned areas.
• Prepare year-end schedules and analyses, and work with external auditors as needed for the annual audit.
• Manage annual membership dues billings for the American Hospital Association (AHA), ensuring timely and accurate billing, track and report on collections, prepare monthly wire remittance to the AHA, and prepare related journal entries and balance sheet reconciliations.
  
  

Other Responsibilities

• Prepare journal entries and general ledger reconciliations as needed.
• Undertake special projects for the CFO and Senior Director.
• Support the maintenance of the accounting system including testing and implementation of new features and upgrades.
• Perform other related duties and projects as needed.
  
  

Qualifications

• Bachelor's degree in accounting with 1-2 years of related experience. An associate's degree in accounting with commensurate experience may be considered. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.
• Proficient in the use of Microsoft Excel
• Experience with accounting systems is preferred
• A customer service orientation with strong interpersonal and communication skills.
• Self-motivated and able to work in a professional team-oriented environment.
• Must be very organized and accurate with a strong attention to detail.