What are the responsibilities and job description for the Event Producer position at Happily?
About the Company
Happily is a global events and livestream media production company that represents the work of over 60,000 independent specialists across our Strategy, Creative, Web, Broadcast, and Experiential departments. We join together on a shared mission to bring the best of humanity to live and virtual experiences for clients such as Airbnb, Adidas, B Corps, H&M, TikTok, TED, and YouTube. We care about the future of our planet and use technology to create unique, fun, carbon-zero events.
About the Role
You’re in the driver’s seat for our production, leading and nurturing our team to ensure that all deliverables are happily met within time and on budget.
Responsibilities:
Pre-production
- Build agenda and run weekly client standup meetings
- Assemble and distribute production playbook to keep all teams aligned
- Create and execute production milestones and day of the event schedule
- Maintain budget provided by Happily and keep clean event accounting records
- Oversee technical and creative installations
- Offer guidance on sponsor activations and program designs
Production (2-4 weeks before the show)
- Schedule standup meetings as needed
- Producer mid-way budget review
- Provide daily updates in slack/discord two weeks before the show
- Finalize production book and call sheet
- Host an all-hands meeting for happily team & vendors
Post-production
- Complete the Happily wrap report
- Submit complete budget with all invoices/receipts and payment status
- Ensure all photos & videos are appropriately filed
Qualifications
- At least 10 years of experience working in event productions (conferences, festivals, summits)
- Experience working on live, remote, and hybrid events
- Familiarity with production budgets and run of the show is an asset
- Good English, including written and verbal
