What are the responsibilities and job description for the Research Facility Administrator position at HarbisonWalker International?
Summary
The Research Facility Administrator provides general administrative, clerical, procurement and records support to the Facility Research Manager, Department directors, and the CTO. The Research Facility Administrator also assists other HWI Departments as they utilize the Research Facility for training and meetings.
Job Duties
- Administers facility procurement, receiving, and stocking function; including, but not limited to, creating requisitions/POs, coding and processing invoices in Oracle, setting up new suppliers in Oracle, creating transfer orders with HWI plants, receiving facility goods and supplies, and purchasing, maintaining inventory and restocking building supplies. Track cost-savings yearly as achieved through procurement.
- Administer process for records management, including, secure R&D documents, building maintenance records, building permits, CAPEX, employee training records, and new hire on-boarding. General Clerical support including Microsoft suite file creation.
- General office administration; including incoming/outgoing mail, facility communication and recognition, secure visitor flow at Research Facility, including contractors, customers, and vendors.
- Facilitate large cross-functional meetings, visitors, and training seminars, including facility set-up, reception and cleanup, breaks, catering, and lodging. Assist in document creation pertinent to meetings.
- Assist in Employee Engagement activities at Research Facility
Qualifications
- The Office Coordinator II requires two (2) – four (4) years of hands-on administrative support experience in a research, manufacturing, or industrial office environment.
- High school diploma or GED certificate required.
- Business school graduate preferred or equivalent practical experience.
- Requires computer operation skills including, proficiency in Microsoft Office Suite.
- Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment.
- Requires analytical skills and the ability to assemble data.
- Requires time management and organization skills with accurate and precise attention to detail.
- Oracle experience preferred.
About Us
HWI, a member of Calderys
HWI is the largest supplier of refractory products and services in the United States.
With manufacturing sites and distribution centers across the Americas, as well as the major refractory industry research facility in North America, HWI serves virtually every major industry that requires refractory solutions to enhance production and protect assets. HWI is consistently recognized for its talented experts, industry firsts, and intensely driven excellence.
We’re actively expanding our team of dedicated, enthusiastic people — particularly in research and development, engineering and manufacturing, product management, and sales. As a dynamic, growing global refractory leader, we offer competitive compensation, benefits packages, and wellness programs.
As an Equal Opportunity Employer, we are committed to a diverse workforce.
For more information, visit https://thinkhwi.com/
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Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- West Mifflin, PA 15122: Relocate before starting work (Required)
Work Location: In person
