Senior Executive Assistant

You’re painstakingly organized with a meticulous eye for detail. You excel at giving clients a warm blanket of confidence, knowing they are absolutely taken care of with unparalleled attention. You enjoy supporting others and can roll with constant changes on the fly. You have a creative streak you love tapping into when planning unforgettable events. You frequently impress your peers with your eidetic memory. You can easily navigate your way around our ever-evolving digital world and know how to use its valuable time-saving tools to exponentially increase your own efficiency. You’re excited about the idea of interacting with high-net-worth individuals and can absolutely hold your own while networking. You’re dying to be part of a team of die-hard innovators because you believe it’s time that the old way of doing things gets shaken up. You’re hungry to work in a competitive, fast-moving environment that allows independence and freedom to create your own success. 

Harbor Capital is looking to add a standout Senior Executive Assistant to its team to support the CEO and Chief of Staff. This role encompasses both traditional EA/operational duties and Investor Relations support. The Executive Assistant will report to our Chief of Staff. 

About Harbor Capital

Harbor Capital is a fast-growing real estate private equity firm actively managing more than $250M of Texas industrial real estate. We are an energetic and dynamic team that is well-capitalized and aggressively growing our portfolio of properties in a market niche that we know well. We’re constantly asking “why?”, believe that ideas > titles, and are eager to continue creating something monumental together.

Responsibilities

• General administrative support for the CEO and Chief of Staff
• Intense and proactive calendar and task management
• Plan next-level events including investor happy hours, speaking engagements, retreats, etc. 
• Act as the main point of contact for the firm’s 250 investors, constantly making them feel taken care of and supported
• Organize meetings including scheduling, sending reminders, and organizing catering when necessary
• Make travel arrangements, including booking flights, hotels, and rental cars
• Perform general office management duties that include ordering supplies and food, vendor interaction, and ad-hoc projects as needed 
• Prepare and revise investor-facing materials including monthly updates, deal decks, newsletters, emails, company website, and firm-wide documentation with extreme, meticulous precision
• Purchase and send creative, out-of-the-box gifts to investors

Experience and Qualifications

• At least four years of proven experience as an executive assistant or other relevant administrative or operational support experience
• In-depth understanding of G Suite and Microsoft Office applications
• Creativity is an absolute must! If you’re not the type to get excited about planning a killer event or dreaming up innovative solutions, this is not the role for you
• Tech-savvy EA who is able to identify and implement efficiencies using software is highly preferred
• “Roll with the punches” attitude
• Ability to organize a daily workload by priority
• Must be able to meet deadlines in a fast-paced, quickly-changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Must have your own vehicle (gas and mileage reimbursed)
• Bachelor’s Degree preferred
• The right candidate will have an insatiable appetite to learn, grow, and be part of something incredible

Location

• This position is in our office in Austin, TX
• Little travel required outside of Austin

Compensation Package

• Annual salary range- $85,000-$100,000, dependent upon experience and fit 
• Extremely competitive health care, vision, and dental benefits package (no deductions taken out of employee paycheck)
• 401k with match
• Potential for discretionary bonus