Office Manager/Business Manager

As an organized, detail-oriented Office Manager, you oversee the day-to-day administrative operations of our office. Your role is crucial to ensuring efficient office management, handling accounts payable (AP) and accounts receivable (AR), and supporting human resources, financial activities, and overall office operations. You excel at multitasking, demonstrate strong financial acumen, and manage confidential information with integrity. In addition to your administrative responsibilities, you also handle bookkeeping duties and work closely with leadership on budget management and operational efficiency.

Key Responsibilities:

1. Office Operations & Administration

• Oversee and manage all administrative functions to ensure smooth office operations.

• Maintain office supply inventory, including purchasing, stocking, and managing vendor relationships.

• Manage contracts with vendors, negotiate terms, and ensure timely payments for services.

• Handle sensitive and confidential information with discretion.

• Provide general clerical support, including filing, data entry, and document preparation.

• Ensure the office complies with safety and health regulations, managing inspections and updates as needed.

2. Financial Management & Bookkeeping

• Process accounts payable (AP) invoices, including purchase order (PO) matching, approvals, coding, and generating payment runs.

• Reconcile accounts payable and resolve discrepancies promptly.

• Manage accounts receivable (AR), including invoicing, payments, and collections.

• Generate AR aging reports and follow up on past-due accounts to ensure timely collections.

Assist with monthly financial close activities related to payables and receivables, ensuring accuracy in financial reporting.

• Perform monthly bank reconciliation to ensure proper cash management.

• Maintain accurate financial records, and collaborate with accountants during audits, tax filings, or financial reviews.

• Prepare financial reports, such as expense summaries and cash flow statements, for management review.

• Support the development and management of office budgets, tracking expenses and ensuring adherence to financial goals.

3. Human Resources Support

• Assist in HR functions such as onboarding new employees, maintaining employee records, and handling benefits administration.

• Act as a point of contact for employee queries related to HR policies, payroll, or benefits.

• Ensure compliance with labor laws and HR-related regulations, assisting with audits or documentation requests as needed.

4. Vendor & Contract Management

• Manage relationships with vendors and service providers, ensuring contracts are up to date and services are delivered as agreed.

• Negotiate favorable terms with vendors to optimize costs and ensure quality of service.

• Approve purchase orders and track all office-related expenses.

Job Type: Full-time

Pay: $16.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Weekends as needed

Ability to Relocate:

• Soddy-Daisy, TN 37379: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $22