Seasonal Assistant Front Office Manager

The Harborside Inn is now seeking a seasonal Assistant Front Office Manager to join the team for the 2025 season!

This position is located on Martha's Vineyard Island in Massachusetts. Subsidized, private-unit housing is available for this position.

Located on the harbor in the heart of Edgartown, the Harborside Inn is Martha's Vineyard's premier waterfront resort. With 90 guest rooms and luxury hotel amenities, it is the perfect place to vacation in the heart of Edgartown with all the galleries, dining, shops, and nightlife the town has to offer.

Our website: www.theharborsideinn.com

Video of Harborside Inn: https://www.youtube.com/watch?v=XxmPPKW0FM4

The position starts as soon as possible. Our season ends in November.

The seasonal Assistant Front Office Manager plays a key role in our mission to deliver world-class service and products and a memorable vacation experience to everyone who passes through our doors. This position assists the front office by helping the Front Office Manager oversee the front desk and bell teams. It is a hands-on position and works primarily at the front desk.

Operationally Related:

• Supports the Front Office Manager in overseeing the front desk and bell teams and departments. This includes working in those positions as needed.
• Handling check-in/check-out processes, key management, payment processing, verifying guest identity, room changes, ensuring front desk checklists are complete, front office inventory, etc.
• Encouraging guests to fill out surveys.
• Serving as a manager-on-duty at the front desk.
• Helping the bell team with guests luggage and in maintaining the guest parking lot.
• Processing reservations and engaging in timeshare owner and guest relations.
• Assisting with managing rates and inventory of space/rooms in partnership with the Front Office Manager.
• Supporting the Front Office Manager in training the team and ensuring guest service standards are practiced.
• Communicates with other teams/departments to ensure the operation runs smoothly.
• Assist the Front Office Manager with staff scheduling.

• Maintains working knowledge of the property management system and ensures team members are trained in it.

Guest Service Related:

• Providing guests with exceptional service and helping to ensure the team does the same.
• Resolving guest concerns and accommodating special requests as applicable.

• Ensuring self and others on the team have current knowledge of property products, services, events, guidelines, and local activities.

Leadership Related:

• Leading in a way that others want to willingly follow. This typically includes establishing rapport, gaining trust through active listening, setting clear expectations, and promoting a positive culture.
• Assisting with staff-related responsibilities include interviewing, hiring, and training; planning, assigning, and directing work; completing new hire paperwork; processing time sheets; appraising performance; rewarding and correcting team members; addressing concerns; coaching and mentoring, etc.
• Encouraging teamwork within diverse groups.

• Establishing a culture of continuous improvement and growth.

It Also Involves:

• Arriving to work as anticipated and following the property's attendance guidelines and ensuring the team does the same.
• Attending meetings and trainings as needed.
• Ensuring safety guidelines as well as compliance requirements are met by self and team.

• Assisting in other areas as needed.

All of our team members are passionate about guest service and helping others. They initiate conversations, anticipate the needs of others, and interact with others in a courteous and efficient manner. They love being a team player and are detail-oriented as well as flexible/adaptable. They can work a flexible work week including nights, weekends, and holidays. They understand maintaining confidentiality (where appropriate) is important. This position works both indoors and outdoors and involves lifting and carrying items up to 25 pounds at times.

• 1-3 years of previous relevant experience is preferred.
• Previous leadership and/or management experience helpful (not required).

• Knowledge of property management software and Microsoft Office helpful.

• Certified in First Aid and CPR (or ability to obtain at company's expense).

• Ability to implement leadership and guest service best practices
• Initiating conversations with others and anticipating their needs and want
• Ability to teach, coach, and mentor others and to lead a team
• Conflict resolutions
• Ability to work independently as well as part of a team
• Detail-orientation

• Organizational skills

The Harborside Inn is an Equal Employment Opportunity Employer and values the diversity of its staff and applicants.