ADMIN ASSISTANT - VALET

Overview

POSITION SUMMARY:

Under the direction of the Manager – Risk & Safety, the incumbent is responsible for administrative tasks as assigned.

Responsibilities

ESSENTIAL FUNCTIONS:

(These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position)

• Assists in all administrative and business-related matters to ensure a smooth and profitable departmental process.
• Responsible for the support services of the Security and Valet Department.
• Responsible for administrative tasks
• Function as the point person for answering a wide variety of team member inquiries regarding general departmental policy & information.
• Establishes, maintains and, when necessary, revises department filing system.
• Purchases supplies and other items needed by department and submits for payment and follows up on current and outstanding invoices.
• Performs all duties in a confidential manner.
• Responsible for maintaining and updating all contracts related to security operations.
• Responsible for maintaining and reviewing vendor/visitor logs.
• Preparing property eviction files for unwanted guests.
• Responsible for preparing monthly property security statistics.
• Maintaining and logging Lost & Found items.
• Processes Lost & Found items pursuant to policy.
• Completes payroll functions including verification and pay discrepancies.

NON-ESSENTIAL JOB FUNCTIONS:

• Attend seminars when needed.

KNOWLEDGE OF:

• Pertinent federal, state, and local laws, codes, and regulations.
• Strong understanding of the gaming industry and the Hard Rock brand.

ABILITY TO:

• Calculate figures and create and manipulate spreadsheets to produce reports.
• Write reports, business correspondence and procedures manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Solve practical problems and deal with a variety of situation.

Qualifications

EDUCATION AND /OR EXPERIENCE REQUIREMENTS:

(Related education and experience may be interchangeable on a year for year basis)

High School diploma or equivalent required along with five (5) or more years of similar experience or an equivalent combination of education and experience.

ADDITIONAL REQUIREMENTS: (Licenses, Certifications, Testing, etc.):

• Must obtain and maintain all licenses / certifications per Federal, State, and Indiana Gaming Commission.
• Must successfully pass background check.
• Must be twenty-one (21) years of age.
• Must be highly proficient in MS Office software to include Excel, Word, Outlook, and PowerPoint.
• Experience in Virtual Roster program and automated payroll systems such as Kronos strongly preferred.
• Prior experience in the Gaming industry desired, but not required.