Administrative Assistant

Harder Mechanical is one of the nation’s largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Los Angeles, CA; Richmond, CA; Salt Lake City, UT.

As an Administrative Assistant, you will be working in Portland at Harder Mechanical Contractors’ Headquarters office. In this role, you will be responsible for supporting our team in all office duties, travel scheduling, and miscellaneous tasks as assigned. The successful candidate will demonstrate a high attention to detail, ability to multitask, and experience working within a team environment. This position requires in-office presence from 7:30am-4:30pm and is not eligible for remote work.

Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at www.harder.com.

Admins at Harder perform the following daily tasks:

• Support team with data entry and completing tasks essential to business success.
• Schedule and coordinates meetings, appointments, and maintain calendars.
• Communicate effectively with internal and external stakeholders and corporate headquarters.
• Support daily front desk services (including but not limited to shipping, receiving, mail distribution, document scanning, answering phones, monitoring supplies, and payroll delivery).
• Coordinate all travel requests for employee and interview candidates, troubleshoot travel changes, and maintain organized documentation.
• Monitor corporate credit card usage, track and submit receipts in PRIME.
• Provide assistance in filtering and forwarding communications to proper individuals and departments
• Manage corporate documentation such as business licenses, contractor licenses, and client insurance compliance to ensure all requirements are up to date and well-organized
• Assist with miscellaneous special projects as assigned

What you will need to be successful in this role:

• Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder
• Strong organizational skills
• Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners
• Ability to effectively interact with the construction industry personnel and home office staff members
• Experience organizing, maintaining, and logging documents
• Ability to maintain confidentiality
• Team mentality

Education/Experience

• 2-3 years in an administrative role
• Previous experience in construction preferred

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
• Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development, as well as other paid professional development opportunities
• Team environment that promotes individual growth

HMC reserves the right to perform a drug screening and background check, as may be required, and this offer may be contingent on passing a drug screening and background check. 

This position is hourly. No recruiters. No phone calls, please.

About Harder
Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder’s commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws.

It is Harder’s policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States.

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