Payroll Clerk 11 - Central Office Finance

CLASS TITLE : PAYROLL CLERK II

This is a full-time position; 261 days per school year; 7.5 hrs / day (Note : pay will be prorated for 2024-2025 school year based on start date).

BASIC FUNCTION :

Perform complex and responsible payroll duties requiring knowledge of both classified and certificated payrolls; provide training and work direction to Payroll Assistants and other personnel as assigned.

DISTINGUISHING CHARACTERISTICS :

Payroll Clerk II is assigned lead duties and provides training, guidance and work direction to assigned staff. The incumbent is assigned more difficult or complex duties. Payroll Clerk I incumbents are assigned payroll duties for specific payrolls such as classified and certificated payrolls.

REPRESENTATIVE DUTIES / ESSENTIAL FUNCTIONS :

• Provide training, guidance and work direction to Payroll Clerk I incumbents and other temporary personnel as assigned to the payroll unit.
• Assist in the review of payroll systems and procedures; recommend method improvements and implement changes as approved.
• Process payroll and related records for assigned major payroll of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
• Monitor changes in payroll-related data; prepare changes, corrections of adjustments as necessary; notify proper authorities.
• Compute annual vacation and sick leave allowances and payroll distribution; communicate with District and site personnel regarding time reports, warrants, insurance coverage and leave time.
• Respond to questions or complaints from employees regarding interpretation of laws, rules, regulations, contracts and other documents governing District payroll, assist employees in completing necessary payroll documentation forms.
• Process and record specialized payroll services including Workers Compensation, retroactive pay, voluntary deductions and other related services.
• Calculate and prepare annual salary and budget projections for categorical programs as assigned.
• Maintain records of individual earnings, deductions and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.
• Maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.
• Sort and distribute paychecks and warrants according to established procedures and guidelines.
• Prepare and maintain files of records and documents relating to work performed; prepare special reports.
• Process the payroll-related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.
• Operate standard office equipment including a computer terminal as required.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES :

KNOWLEDGE OF :

ABILITY TO :

EDUCATION AND EXPERIENCE :

Any combination equivalent to : high school diploma, G.E.D Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of payroll accounting experience.