What are the responsibilities and job description for the CORRECTIONS RECORDS CLERK position at Harford County MD?

Nature of Work

Serve as first point of contact at the Detention Center; respond to questions from the public waiting inside the facility; screen visitors entering secure areas; answer in-coming calls to the facility; perform other duties as assigned.

The Corrections Records Clerk position has opportunities for overtime and compensatory time.

Examples of Duties

Staff the front lobby window and field questions from the public waiting inside the facility, and regarding inmate population.
Ensure that any non-detention center staff entering the secure areas of the facility have gone through the metal detector; signed in the visiting log and been issued an identification badge.
Educate and enroll future weekender inmates and process appropriate paperwork.
Answer incoming phone calls regarding inmates; respond to questions and / or redirects as appropriate.
Process inmate legal mail and make appropriate entries into database.
Update Detention Center phone numbers.
Provide address change information to the Human Resource Director.
Assign "Attorney Booths" to visiting attorneys, clergy, etc.
Reserve conference / roll call rooms for upcoming events.
Issue permanent ID badges for volunteers, facilitators, etc.
Update inmate visitor changes in OMS database.
Scan inmate visitation authorization forms into database.
Contact various departments i.e., Inter Agency Processing Center to verify or obtain information.
Maintain office equipment located in the administrative area, to include copier, printer, etc.
Provide incarceration letters upon request.
Print and distribute court summonses for service.
Monitor and maintain supplies needed for Administration.
Print and distribute District and Circuit Court bail lists.
Instruct the general public on various software programs provided to the inmate population (visiting, phones, commissary accounts, tablets, etc.).
Keep supervisor and relevant others informed of issues in a timely fashion.
Cultivate and maintain positive relationships with Agency and other outside agency staff, inmates, and the public.
Keep informed on current Detention Center practices and procedures by reviewing policies and procedures in PowerDMS.
Perform other duties as assigned.

Minimum Qualification Requirements

Graduation from a high school recognized by the Maryland State Board of Education OR possession of a GED certificate recognized by the Maryland Board of Education.

Valid Class D or Class C non-commercial driver's license with no more than three (3) points and a relatively clean driving record.

Notes

Required Knowledge, Skills, and Abilities :

Ability to act as a representative of the Sheriff's Office to the public.

Knowledge of Detention Center practices and procedures.

Ability to establish priorities and organize workload effectively and efficiently to accommodate numerous deadlines.

Ability to establish and maintain effective working relationships with other staff; successfully communicate with other staff members, other outside agencies, inmates, and members of the public; and work as a team.

Ability to maintain a pleasant and productive working atmosphere.

Ability to obtain a valid Maryland Driver's License.

Ability to respond properly in emergency situations and complete assignments under pressure.

Ability to operate relevant computer systems, including hardware and software, and office machines.

Selected Candidate :

Must be 18 years of age or older and U.S. citizen.

Must pass comprehensive background investigation and criminal record check; medical exam and drug / alcohol screening; and polygraph exam.

Must provide handwriting sample for review.

Must appear before and receive a favorable recommendation from Oral Interview Board.

Must have reliable transportation and telephone communication since this is an on-call position with a possibility of a full-time status if position becomes available.

Must possess a history and exhibit the characteristics of honesty, reliability, integrity, and interpersonal skills. Any criminal conviction(s) and / or arrest(s) may be grounds for disqualification.

Benefits Package includes :

Health, Dental & Vision insurance

Flexible Spending Accounts

Maryland State Pension Plan and Deferred Compensation

Long Term Disability, and Life Insurance for Employee, Spouse, and Children

Generous Leave Package & Paid Holidays

Tuition Reimbursement

Employee Assistance Program

FRINGE BENEFITS

Effective July 1, 2023)

ANNUAL LEAVE - Begin accruing first day of employment and cannot be taken until successful completion of probationary period, EXCESS of 40 DAYS [320 hours] will be deposited into an 106 Premium Reimbursement Account.

0 months - 3 years 1 day per month (12 days per year)

4 years - 9 years 1 ¼ days per month (15 days per year)

10 years - 15 years 1 ¾ days per month (21 days per year)

Over 15 years 2 days per month (24 days per year)

Please note that leave is prorated according to your status determined by actual hours worked

SICK LEAVE - Begin accruing first day of employment (UMLIMITED ACCUMULATION)

1 day is allowed after first month of employment

1 ¼ days per month accumulation

PERSONAL LEAVE - For new employees, personal leave is prorated according to schedule below, for the first year only. Any employee on board as of December 31st of each year automatically receives 8 days as of January 1st the following year. (NOTE : Personal Leave may not be taken until successful completion of probationary period; personal leave will be lost if not taken before December 31st of each year.)

1 / 1 to 1 / 31 6 days 4 / 1 to 4 / 30 3 days

2 / 1 to 2 / 28 5 days 5 / 1 to 5 / 31 2 days

3 / 1 to 3 / 31 4 days 6 / 1 to 6 / 30 1 day

7 / 1 to 12 / 31 0 days

FAMILY LEAVE - Up to 12 weeks per year

FUNERAL LEAVE - 3 days 1 day for extended travel

MILITARY LEAVE - 3 weeks per year with no loss in pay for Reserve or National Guard Training, Active Duty and serving during emergencies.

CIVIL LEAVE - No loss in pay while serving Jury Duty.

RETIREMENT -

COUNTY EMPLOYEES : State Pension System 7% employee contribution

LAW ENFORCEMENT (TO INCLUDE TEMPORARY DEPUTIES) : LEOPS 7% Employee Contribution

CORRECTIONS : SOPP 9% Employee Contribution

COUNTYFLEX - Provides the employee with a range of health care and other employee benefit options which gives employee the opportunity to design a benefit plan that best meets the employee's needs. Employee may use available credits to purchase the following :

HEALTH INSURANCE - CareFirst Triple Option and BlueChoice Opt-Out Plus Open Access and Kaiser Permanente (all plans include prescription drug coverage)

DENTAL INSURANCE - CareFirst Dental PPO Plus Plan and CareFirst Dental PPO Plan

VISION INSURANCE - Provided through BlueVision Plus

FLEXIBLE SPENDING ACCOUNTS - Provided through American Fidelity. Employees may fund health and child care expenses on a pre-tax basis.

PRE-TAX - All deductions for health, dental, vision and flexible spending accounts are subject to deductions from paycheck before federal and state taxes are applied.

LIFE INSURANCE -

Provided through MetLife - $50,000 policy - NO COST TO EMPLOYEE

SUPPLEMENTAL LIFE (TERM / WHOLE / UNIVERSAL AND AD&D)

Provided through MetLife.

LONG TERM DISABILITY - Provided through MetLife.

DEFERRED COMPENSATION -

Lincoln Financial Group - Retirement Consultant David Weiland

Phone 410-236-2494 Email- Dave.Weiland@LFG.com

Customer Service Representative 1-800-234-3500]

RETIREE HEALTH CARE INSURANCE BENEFITS-

Employees hired on or after 7 / 1 / 2010 will have an automatic Retirement Health Savings account made available as the primary retiree healthcare benefit. This 105(h) Universal Reimbursement Account will only be able to be accessed upon separation of service and / or retirement whichever applicable. These accounts are employer funded, tax free, & portable with 20 different Nationwide investment options.

These funds are solely for the use of offsetting your premium health care cost, prescriptions, co-pays and deductibles. Upon death funds are made available immediately to the surviving spouse or qualified dependents (as defined by the IRC 152 (a).

DEATH BENEFITS - PAID BY COUNTY

50% of accumulated sick leave

All accumulated annual leave

Personal leave (maximum of 2 days)

50,000 life insurance

One (1) month's salary

PAID BY RETIREMENT

One year's pay (after 1 year's service) plus employee's contributions refunded with interest.

HOLIDAYS - 11 per year :

New Year's Day January 1st

Martin Luther King, Jr. Day 3rd Monday in January

President's Day 3rd Monday in February

Memorial Day last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day 1st Monday in September

Veteran's Day November 11th

Thanksgiving Day 4th Thursday in November

Friday after Thanksgiving

Christmas Day December 25th

OTHER BENEFITS : Employee Assistance Program

Travel and Official Expense Reimbursement

Uniforms and Safety Clothing

Tuition Assistance

Legal Plan

Employer Harford County

Address 220 South Main Street

Bel Air, Maryland, 21014

Phone 410-638-3201

Website >

Category : , Keywords : Document Control Clerk

Salary : $50,000

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