What are the responsibilities and job description for the Senior Proposal Coordinator position at Hargrove Engineers and Constructors?
Who We Are
Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove's key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility are important areas of focus for Hargrove. We're happy to discuss flexible working hours, patterns, and locations to suit you and the business. important areas of focus for Hargrove. We're happy to discuss flexible working hours, patterns, and locations to suit you and the business.
What You'll Be Doing
Job Scope : Generally responsible for leading our response to Requests for Qualifications (RFQ) and Requests for Proposals (RFP) for the company. Managing the proposal activity timelines and ensuring all proposals submitted meet the Hargrove quality standards. This work will be performed under minimal supervision.
Primary responsibilities will include but are not limited to :
- Monitor Qualifications Inbox - Download requests for Qualifications, Requests for Information and Requests for Proposals. Create folders on the appropriate servers and transfer client documents. Notify appropriate leaders of pending opportunities.
- Requests for Qualifications - Maintain usernames and passwords for third party verification sites. Maintain library of standard qualification documents and update regularly with information from Safety, Finance, Quality and Marketing. Coordinate with Contracts group on Certificates of Insurance. Complete and upload qualifications in a timely fashion or to meet specific deadlines. Requests for Information - Schedule kick off meetings, status and review meetings and management review meetings. Create response templates. Review questions with operations and assign tasks and areas of responsibility.
- Maintain a library of previous project information. Maintain library of standard RFI response questions and answers.
- Conduct frequent progress meetings. Upload content from internal sources into the response document. Provide formatting. Upload response documents to third party sites and coordinate delivery. Print, bind and ship response documents when required.
- Requests for Proposals - Schedule kick off meetings, status and review meetings and management review meetings. Create response templates. Review proposals with proposal manager and operations and assign tasks and areas of responsibility.
- Coordinate with Finance and Accounting on rate sheets, templates and spreadsheets.
- Coordinate with Contract group on review and mark up of legal documents.
- Schedule meetings with appropriate Teammates to allow time for response development. Conduct frequent progress meetings and issue meeting minutes.
- Upload content from internal sources into the response documents. Provide formatting. Upload response documents to third party sites and coordinate delivery. Print, bind and ship response documents when required.
- General - Coordinate with marketing to support presentation requirements. Prepare drafts of weekly Capture Management and Opportunity report. Maintain schedule of current opportunities with review dates and due dates.
Ideal Background
Education : Bachelor of Arts in Marketing, Public Relations, Communication (or related field) required.
Certification : No certification is required for this position.
Experience : This position requires 5 to 10 years of marketing or proposal experience in a professional environment.
Physical Requirements :
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Hargrove Culture
We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity / Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
