What are the responsibilities and job description for the Material Coordinator position at Hargrove Engineers & Constructors?
Who We Are
Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.
What You'll Be Doing
Job Scope: Provide customer service with the responsibility of systematic transactions and the facilitation of International shipments, receipts, and the on site movement of material, meeting the standards of the customer, US and International shipping regulations.
Primary responsibilities will include but are not limited to:
- Responsible for the systematic and logical inventory maintenance in SAP or similar operating systems
- Receive deliveries from offsite warehousing or other inbound shipments; deliver to the appropriate recipient and update material trackers including inventory management
- Facilitate the movement of material out of stock for engineering usage and the return flow of material to onsite storage locations
- Responsible for tracking the flow of material, using designated logistic software, websites, and\or email, to maintain location of material and report to customer
- Receive multiple daily deliveries onto customer docks and ensure 100% accountability of requests for materials were filled
- Responsible for maintaining Shipping and Receiving logs in Excel spreadsheet format
- Process return of materials from customer site to offsite warehouse - correctly packed, labeled, documented back to customer dock and handover to transport
- Verification and notification to requestor for all shortages, overages, address, billing and contact information on Shipping Request Form to ensure order accuracy
- Ensure correct and timely material handover process with engineers including pull-lists, proof of delivery and proof of receipt
- Compare and ensure the quantity, quality, labeling, and address with the customers order to ensure outgoing shipments are complete and correct
- Ensure correct and timely material handover process with engineers including pull-lists, proof of delivery and proof of receipt
- Assist customer in reintroduction of material into SMS management system
- Efficiently control customer dock activities and company equipment/materials and support material handling
Ideal Background
Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.
Certification: No certification is required for this position.
Experience: This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.
Required Knowledge, Skills, and Abilities:
- Knowledge and application of company standards.
- Knowledge and application of office administration procedures.
- Proficient in the use of Microsoft Word, Excel, Powerpoint and Outlook.
- Proficient in the use of Newforma, Deltek Vision and other software as needed.
- Extreme attention to detail.
- Excellent proofreading and grammar.
- Ability to communicate effectively, both verbal and written.
- Ability to maintain confidentiality in all areas.
- Ability to work in a fast-paced environment with extreme multi-tasking.
- Ability to prioritize effectively.
- Ability to accurately develop reports.
- Ability to maintain effective working relationships with teammates, clients, and vendors.
- Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
- Ability to find and communicate accurate information.
- Ability to work flexible hours as needed.
Physical Requirements:
- Ability to sit, stand or walk for long periods of time.
#LI-MM2
Hargrove Culture
We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
