What are the responsibilities and job description for the Purchasing Coordinator position at Harlan Bakeries LLC?
Overview
The Purchasing Coordinator will oversee the ordering and tracking of materials to ensure production demand is met, while maintaining cost efficiency and high-quality standards.
Job Responsibilities
- Strategically review production plans and process purchase orders to cover demand efficiently using Excel based MRP reports;
- Confirm and track all orders to ensure pricing integrity and delivery dates are met;
- Resolve issues related to order discrepancies, delivery delays, or quality concerns;
- Coordinate with the production, warehouse, and quality assurance teams to meet production schedules;
- Maintain supplier databases and develop strong working relationships with key vendors;
- Maintain and update as needed MRP ordering policies;
- Track and maintain several key KPIs. Material Shortages, Inventory Turns, Vendor Scorecards, etc;
- Review and communicate short-dated products;
- Follow up on shelf-life extension request as needed;
- Participate in weekly planning and scheduling meetings;
- Perform other required tasks as assigned.
Job Requirements
- High school diploma or equivalent; associate degree or higher in business, supply chain management, or a related field is preferred;
- Minimum 2 years of purchasing or procurement experience in a food manufacturing environment required;
- Must have the ability to utilize Microsoft Excel in an advanced capacity. Need to be able to read formulas and use pivot tables;
- Knowledge of food safety standards and regulatory requirements (e.g., FDA, HACCP, SQF);
- Familiarity with inventory management systems;
- Basic understanding of supply chain processes in manufacturing;
- Strong organizational skills with attention to detail;
- Ability to work under pressure and meet tight deadlines;
- Strong analytical and critical thinking skills;
- Proficiency in using inventory management software and data analysis tools;
- Knowledge of industry-specific regulations and best practices;
- Good planning and priority setting skills;
- Ability to work well with others in fast paced, dynamic environment.
