What are the responsibilities and job description for the Administrative Assistant, Promise Academy Kitchen position at Harlem Children's Zone/ Promise Academy Charter Schools?
Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission aligned Administrative Assistant with our Promise Academy Kitchen team.
The Culinary Team at HCZ works to transform how the community engages with food—by improving our nutrition environment and thinking more sustainably about what we eat through hands-on nutrition education in the garden and the kitchen, in the classroom, and in the boardroom. Transforming what we eat is crucial to HCZ’s larger missions—in the classroom, future, and beyond. The better we eat, the better we learn, and the better we live. So, join us as we create a community of educated eaters.
As the Administrative Assistant in the Kitchen, you’ll play a pivotal role in supporting kitchen operations and the culinary team by managing administrative tasks, ensuring smooth day-to-day operations, and assisting with a variety of kitchen-related functions.
For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know.
Minimum Qualifications
- High School Diploma or GED equivalent (Bachelor’s degree preferred).
- Valid NYC DOH Food Protection Certificate required.
Who You Are
- At least one year of relevant administrative or kitchen experience.
- Two years of experience in the food service industry, with knowledge of food preparation for volume production.
- Familiarity with Health Department regulations and food safety protocols.
- Attended a Culinary training program.
- Strong verbal and written communication skills.
- Excellent organizational abilities and attention to detail.
- Ability to work effectively in a team environment and demonstrate excellent customer service.
What You’ll Do
- Update and maintain kitchen catering schedule and employee schedules.
- Enter approved catering requests and advise the manager of any conflicts.
- Handle vendor billing and ordering and ensure proper inventory control.
- Update cooking class schedules and assist with Chef of the Day programs.
- Process new hire documentation and update employee records.
- Assist with the creation of training materials and special projects as needed.
- Run errands and assist with menu-related tasks.
- Maintain an organized filing system and manage vacation requests.
- Provide general administrative support to management and kitchen staff.
Schedule
- Monday - Friday 9:00 AM – 1:00 PM
Benefits
As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive.
Please take a look at our Part-Time benefits below.
Our exceptional Part-Time benefits include:
- Career advancement
- Paid sick leave
- Employee referral bonus
- Physical wellness discounts
- Commuter benefits
- Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)
The hourly rate for this position is $22-$25 per year. To be considered, interested applicants should apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone is an Equal Opportunity Employer.
Salary : $22 - $25
