Assistant Maintenance Supervisor

POSITION DESCRIPTION

The Assistance Maintenance Supervisor is responsible for all functions and operations related to the upkeep, repair, and improvements of Veterans Congregate Housing. The Assistant Supervisor is also responsible for managing the department’s day-to-day operations at Veterans, including but not limited to special assignments of all units and all information related to them. The position requires night and weekend coverage during the hours of operation. All supervisors must cover overtime if workers cannot cover pending approval from your supervisor.

The ideal candidate will have skills related to critical thinking and decision-making, as well as hands-on experience and skills across a broad spectrum of maintenance services and repairs in plumbing, carpentry, painting, plastering, and electrical. Some automotive/mechanical knowledge is recommended for this position.

ESSENTIAL JOB FUNCTIONS

•    Assist with training new janitor/maintenance workers and provide technical assistance in carpentry, electrical, light plumbing, and any other repairs required to ensure that individual units meet or exceed Harlem United’s standards for clients’ living conditions.

•    Performs bi-weekly inspections and inventory of storage units for maintenance supplies.

•    Responsible for annual inspections of all units under Harlem United’s Veteran Housing Program. 

•    Communicates/coordinates with contractors, vendors, and departmental and program staff.

•    Must perform daily maintenance duties and be prepared to handle emergencies.

•    Building recycling and garbage removal on specific days. 

•    Must be able to work a rotating weekend schedule. 

•    Must be able to find coverage from staff for repairs/emergencies and overtime as needed; if coverage is not available, the assistant supervisor must be able to report directly to the site for coverage.

•    Carry out daily duties on janitorial and maintenance repairs of Harlem United’s Veteran’s Congregates program.

•    Daily janitorial clean-up when needed; ensure all dispensers are packed regularly; clean all offices and common areas, including dining and kitchen areas and Doctor and Dental offices.

•    Ability to respond to weather-related emergencies at least 2 hours before their shift. 

•    Knowledge of NYC laws on weather-related emergencies. 

•    Ability to work with limited supervision

•     Repair all aspects of facilities (plumbing, carpentry, sheetrock/plastering, and flooring).

•    Ability to complete work orders promptly and with great detail.

•    Participate actively with the maintenance team in delivering and setting up furniture, supplies, or other items to facility units and other designated sites.

•    Ability to work on several tasks with limited supervision.

•    Must have knowledge and/or certification on boilers and hot water tanks, as well as the general functions of the buildings. 

•    Perform emergency clean-up of office buildings and housing units by universal precautions.

•    Must be familiar with bed bugs and the cleanup process. 

•    Knowledge of cleaning supplies and chemicals for medical, residential, and commercial buildings. 

•    Document completion of work assigned work performed following departmental policies and procedures.

•    Operate agency vehicle by the agency’s Vehicle Usage Policy. ONLY QUALIFIED PERSONAL.

OTHER RESPONSIBILITIES:

•    Transport program members and/or staff to agency events and recreational trips as scheduled.

•    Lead a team during weather-related emergencies, driving/leading the team with cleanup, supervising, and/or managing the project.

•    Conduct inspections of client apartments monthly or as directed by immediate supervisor. Identify and report all deficiencies and needed repairs.

•    Monthly inspection of AC/Heat systems. 

•    Ensure all hazards/debris are removed as needed.

•    Maintain professional relationships with clients and maintain client confidentiality.

•    Install and replace walls, including sheetrock, framing, compound, and plaster

•    Perform a wide variety of repairs to flooring, including structural and replacing tiles

•    Repairs various items (e.g., locks, worn tumblers, shortens and springs, etc.)

•    Paint/plaster various surfaces (e.g., buildings, apartments, floors, etc.)

•    Install plumbing fixtures (e.g., drinking fixtures, faucets, sinks, shower heads, etc.)

•    Assists with preparation for site audits and inspections as scheduled by coordinators

•    Provide transportation for staff, clients, auditors, etc., as needed and assigned by supervisor. 

•    perform other duties as assigned by the supervisor.

QUALIFICATIONS

A New York State Driver’s License is required, and it must be maintained in good standing throughout employment. Employees are also subject to a DMV background check.

High school diploma or G.E.D. Trade school certification or other technical-related courses are a plus. Three years of experience in general maintenance functions, including cleaning, light carpentry, plumbing, electrical, plastering, painting, lock repair, drywall application, and managing power tools and equipment, is also a plus. 

OR at least 5 years’ experience in facility maintenance.  

REQUIREMENTS

•    Must have a valid New York State Driver’s License, maintained in good standing throughout employment, and remain subject to DMV background check.

•    Position requires walking, standing, climbing, bending, and stooping. 

•    Must lift and carry objects short distances (50-75 lbs. max).

SPECIAL SKILLS & KNOWLEDGE

In addition to the above-listed job responsibilities and educational requirements, the ideal candidate for this position possesses most of the following:

•    Some knowledge of HIV-related issues is preferred.

•    Computer literacy for client data entry and word processing preferred.

•    Critical thinking and decision-making skills are ideal.

•    Fluent in English; bilingual a plus.