What are the responsibilities and job description for the Accounts Receivable Manager position at Harmonia Holdings Group, LLC?
Harmonia Holdings Group, LLC is an award-winning, rapidly growing federal government contractor committed to providing innovative, high-performing solutions to our government clients and focused on fostering a workplace that encourages growth, initiative, creativity, and employee satisfaction.
Harmonia Holdings Group, LLC is an award-winning, rapidly growing federal government contractor committed to providing innovative, high-performing solutions to our government clients and focused on fostering a workplace that encourages growth, initiative, creativity, and employee satisfaction.
Harmonia Holdings Group, LLC is currently seeking an Accounts Receivable Manager.
Position Summary :
The Accounts Receivable (AR) Manager is responsible for managing the organization's accounts receivable process, ensuring compliance with government contract requirements, and maintaining cash flow health. This role requires a deep understanding of federal government contracting regulations, such as FAR, DFARS, and agency-specific invoicing systems, to oversee billing and collections accurately and efficiently.
Key Responsibilities :
- Invoicing and Billing :
- Prepare and review invoices in compliance with federal government contract requirements (e.g., CPFF, FFP, T&M).
- Ensure all invoices adhere to contractual terms, FAR / DFARS guidelines, and applicable agency billing systems (e.g., WAWF, IPP, or DELTEK).
- Address invoice rejections or disputes promptly by coordinating with internal and external stakeholders.
- Collections and Cash Flow Management :
- Monitor accounts receivable aging reports and ensure timely collection of payments.
- Communicate with government agencies, primes, or subcontractors to resolve payment delays.
- Develop strategies to improve the cash collection process and reduce Days Sales Outstanding (DSO).
- Compliance and Documentation :
- Maintain detailed records of invoices, collections, and adjustments for audit purposes.
- Ensure compliance with all federal acquisition regulations, including proper support for cost and time tracking.
- Partner with the finance team to reconcile accounts and ensure accurate financial reporting.
- Team Leadership and Collaboration :
- Supervise, train, and mentor AR team member.
- Collaborate with program managers, project teams, and contract administrators to ensure proper project billing setup and compliance.
- Serve as a liaison between the finance team and external auditors during audits (DCAA, financial audits, etc.).
- Reporting and Analysis :
- Generate regular AR performance reports, including aging schedules, DSO metrics, and cash flow forecasts.
- Identify trends or issues in receivables and recommend corrective actions.
- Assist in the preparation of monthly, quarterly, and year-end financial reports.
- Process Improvement :
- Implement process improvements and automation tools to enhance billing accuracy and reduce collection times.
- Establish internal controls and standard operating procedures to strengthen the AR function. Qualifications :
- Education :
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Experience :
- 5 years of experience in accounts receivable, billing, or financial management, preferably in government contracting.
- Strong knowledge of federal government invoicing processes and systems (e.g., WAWF, IPP).
- Familiarity with cost-type, fixed-price, and time-and-materials contracts.
- Skills and Competencies :
- Comprehensive understanding of FAR / DFARS and other government contract compliance requirements.
- Proficiency with accounting and ERP systems (e.g., DELTEK Costpoint, Unanet).
- Advanced Excel skills (e.g., pivot tables, VLOOKUPs).
- Excellent problem-solving, analytical, and organizational skills.
- Strong verbal and written communication skills to interact with government officials and internal teams. Work Environment :
- Hybrid.
Key Metrics for Success :
Here at Harmonia we are pleased to have been repeatedly recognized for our outstanding work culture, the innovative work we do, and the employees on our team who make a difference each day. Some of these recognitions include :
We recognize that every bit of our success is the result of our teams of hard-working, motivated, and innovative professionals who are proud to call themselves part of the Harmonia family! In addition to competitive compensation, a family-focused culture, and a dynamic, productive work environment, we offer all full-time employees a variety of benefits including, but not limited to
Check out our LinkedIn, Facebook, and Instagram to find out a little more about who we are and if we are the right next step for your career!
Harmonia is an Equal Opportunity Employer providing equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity, sexual orientation, disability, or genetics. Harmonia does and will take affirmative action to employ and advance in employment individuals with disabilities and protected veterans. To perform the above job successfully, an individual must possess the knowledge, skills, and abilities listed; meet the education and work experience required; and must be able to perform each essential duty and responsibility satisfactorily. Other duties in addition to those listed may be assigned as necessary to meet business needs. Reasonable accommodation will be made to enable an applicant with a disability to successfully apply for and / or perform the essential duties of the job. If you are in need of an accommodation, please contact HR@harmonia.com.
