Accounts Receivable Manager

Position Summary:

The Accounts Receivable (AR) Manager is responsible for managing the organization's accounts receivable process, ensuring compliance with government contract requirements, and maintaining cash flow health. This role requires a deep understanding of federal government contracting regulations, such as FAR, DFARS, and agency-specific invoicing systems, to oversee billing and collections accurately and efficiently.

Key Responsibilities:

Invoicing and Billing:

• Prepare and review invoices in compliance with federal government contract requirements (e.g., CPFF, FFP, T&M).
• Ensure all invoices adhere to contractual terms, FAR/DFARS guidelines, and applicable agency billing systems (e.g., WAWF, IPP, or DELTEK).
• Address invoice rejections or disputes promptly by coordinating with internal and external stakeholders.

Collections and Cash Flow Management:

• Monitor accounts receivable aging reports and ensure timely collection of payments.
• Communicate with government agencies, primes, or subcontractors to resolve payment delays.
• Develop strategies to improve the cash collection process and reduce Days Sales Outstanding (DSO).

Compliance and Documentation:

• Maintain detailed records of invoices, collections, and adjustments for audit purposes.
• Ensure compliance with all federal acquisition regulations, including proper support for cost and time tracking.
• Partner with the finance team to reconcile accounts and ensure accurate financial reporting.

Team Leadership and Collaboration:

• Supervise, train, and mentor AR team member.
• Collaborate with program managers, project teams, and contract administrators to ensure proper project billing setup and compliance.
• Serve as a liaison between the finance team and external auditors during audits (DCAA, financial audits, etc.).

Reporting and Analysis:

• Generate regular AR performance reports, including aging schedules, DSO metrics, and cash flow forecasts.
• Identify trends or issues in receivables and recommend corrective actions.
• Assist in the preparation of monthly, quarterly, and year-end financial reports.

Process Improvement:

• Implement process improvements and automation tools to enhance billing accuracy and reduce collection times.
• Establish internal controls and standard operating procedures to strengthen the AR function.

Qualifications:

Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Experience:

• 5 years of experience in accounts receivable, billing, or financial management, preferably in government contracting.
• Strong knowledge of federal government invoicing processes and systems (e.g., WAWF, IPP).
• Familiarity with cost-type, fixed-price, and time-and-materials contracts.

Skills and Competencies:

• Comprehensive understanding of FAR/DFARS and other government contract compliance requirements.
• Proficiency with accounting and ERP systems (e.g., DELTEK Costpoint, Unanet).
• Advanced Excel skills (e.g., pivot tables, VLOOKUPs).
• Excellent problem-solving, analytical, and organizational skills.
• Strong verbal and written communication skills to interact with government officials and internal teams.

Work Environment:

• Hybrid.

Key Metrics for Success:

• Reduction in Days Sales Outstanding (DSO).
• Timely and accurate submission of invoices with minimal rejections.
• Adherence to government compliance requirements.
• Positive cash flow contributions through effective collections.