Counseling Program Assistant

Harmony At Home is seeking a Counseling Programs Assistant to support and grow Counseling Programs and its staff. The Counseling Programs Assistant will be under the general direction of the Counseling Programs Manager.

The job duties will include:

• Assist with set up, preparation, clean up, coordination, and scheduling of annual orientation, trainings, staff meetings, and staff drop ins throughout the year
• Assist with event planning
• Attend mandatory trainings, staff meetings, and agency events throughout the year
• Assist with program development and provide feedback and ideas on ways to improve program
• Assist with screening of new applicants and schedule interviews for program vacancies
• Assist in the development of community resource guides, clinical intervention binders, newsletters, and other useful publications for staff
• Assist with grant reporting, collect and analyze data as requested by districts, school sites, grants, community partners, etc.
• Assist with reviewing Salesforce data and communicating data to Program Manager and staff if requested by the Program Manager
• Manage Reports and Dashboard in Salesforce on a weekly basis
• Assist in maintaining program supplies and inventory (Salinas Office & storage unit); including art tubs for the counseling team
• Assist with counselor supply request distribution
• Deliver materials to school counselors as needed throughout the Monterey County, San Benito County and South County and potentially SLO County
• Assist with updating program trackers and end of the year reports
• Assist with distribution of new recommendations/after counseling matrix evaluations
• Assist with reviewing staff time cards for accuracy
• Assist with development and maintenance of counseling programs-specific resource website
• Assist non-Spanish speaking staff by assigning them bilingual support for translation of client parent phone calls
• Flexibility and availability on evenings and weekends as needed
• Attend community events as needed
• Answer, screen and transfer inbound phone calls appropriately
• General clerical duties including photocopying, scanning, fax, mailing and emailing
• Handle counselor requests for information/inquiries
• Prepare/modify documents for counseling programs
• Provide assistance at Harmony At Home fundraiser as needed
• Assist with additional program and agency tasks as assigned by the Counseling Programs Manager and Director of Operations
• Handle & prepare confidential legal documents as needed, such as CPS report outcomes and client participation verification letters, employee files
• Other duties may arise as assigned

Counseling Programs Assistant hours are broken down as follows:

• The Counseling Programs Assistant will be expected to work in person at the Salinas or Carmel office to fulfill program support hours
• 14 paid holidays per year as determined by Harmony At Home Holidays and/or school calendar holidays
• 40 hours of sick time per year
• Vacation accrual based on Harmony At Home’s Policy
• Paid office closure - last week of December

(Job duties and breakdown of hours may change based on organizational / program needs)

SKILLS & REQUIREMENTS

• Bachelor’s Degree (preferably in a Business Administration or related field). A bachelor’s degree in progress will be considered depending on experience.
• Bilingual (English & Spanish) highly preferred
• Advanced computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment
• Knowledge of clerical and administrative procedures and systems
• Knowledge of principles and practices of basic office management
• Communication skills - advanced written and verbal proficiency in English
• Planning and organizing
• Prioritizing
• Problem assessment and problem solving
• Attention to detail and accuracy
• Flexibility and adaptability
• Ability to work individually and a a team
• Must be able to lift approximately 30lbs.

The Counseling Programs Assistant position will be an hourly position paid at the rate of $25.00 per hour.

Harmony At Home is an equal opportunity employer.

Job Type: Full-time

Pay: $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Required)

Ability to Commute:

• Salinas, CA 93901 (Required)

Work Location: In person

Salary : $25