Administrative Assistant/Mail Clerk

Tax Administrative Assistant / Payables and Mail Clerk

FULL-TIME | Hourly

Summary:

You find joy in organization, anticipation, and juggling the many things it takes to support team leadership. You are kind and friendly, supportive, but comfortable accomplishing work on your own or in a group leadership role. You are not a clock watcher, but an always get-it-done right kind of person. You are comfortable undertaking a project on your own initiative, and you are looking for a role that allows you to become an integral part of a growing organization. You want to work for a fast-growing, and family-oriented accounting firm with a restaurant industry focus.

What you will own & improve upon:

• Administrative Team Support: You will become the third person in our administrative team and will perform a variety of general support tasks including office supply management, procuring company lunches, company errand runs, and filing management.
• Payables and Mail Administration: You will get firm mail from several locations and will be the primary payables administrator responsible for printing and mailing several hundred checks for clients per week.
• C-Level Executive Support: You will be responsible for supporting the Company President administratively. You will help organize his workflow and calendar, ensure efficient operations and email correspondence, help anticipate and accomplish any and all tasks needed to allow him to focus on continued company growth.
• Billing and Invoicing Support: You will be responsible for ongoing company billing tasks, including tax and monthly recurring invoicing.
• Staff Support: You will interact with staff members on behalf of company leadership - facilitating their needs, providing a link between them and company leadership, and helping to set a positive work culture. You help support and onboard all new staff to the company.
• Third Party Interactions: You will interact with clients, vendors, and with stakeholders in various company projects, in tandem with admin team members or on behalf of the Company President.

What you already know:

• Software Proficiency: You are proficient in the full Microsoft Office and Google Suite of tools, and have great fluency with any sort of software you have to learn. Practical proficiency with Quickbooks is a competitive advantage.
• Education: A positive attitude, reliability, and general intelligence are more important for this position than formal educational achievements, but an interest in accounting and business in general will add to your enjoyment in our company. We support educational attainment for our team.
• Communication Skills: You communicate kindly, clearly, and professionally with your peers, clients, and third parties at all times. You bring positive energy to all of your endeavors and leave the people you interact with feeling energized. You have impeccable grammar and represent yourself professionally.
• Work Ethic: You are not afraid of hard work and relish a challenge. You are looking for the opportunity to play an integral part in supporting the executive team of an accounting firm with 50-employees and quickly growing.

What you will learn:

• Accounting Team Support: You may know nothing about accounting, but you will quickly learn the ebbs and flows of the business and help our organization constantly improve. You will work hand-in-hand with the administrative team of our tax department to ensure we have successful tax seasons.
• Other Project Services: Our Company President has many other projects constantly in the works, so you will support those endeavors as necessary.

About the Team:

Harmony Group is a fast growing accounting firm that is the national leader in restaurant accounting and an expert tax accounting firm for businesses and their owners. Our headquarters are in Annapolis, MD, but approximately 80% of our staff work from home around the United States. This role is located in our headquarters office and will report to our Tax Administration Manager.

Benefits:

• Retirement Plan: 401k plan with the company offering a match of up to 4% of your salary. Open enrollment occurs each January 1 and qualification requires income earnings of a minimum of $5k for the prior year.
• Health Insurance: Employees are eligible to enroll in the company health insurance plan during their second month of employment. Harmony Group covers 100% of your monthly premium for a bronze level health insurance plan. Vision, dental, and family plans are available through the company, and may be added at your own cost.
• Paid Time Off & Holidays: You will earn up to 20 days (4 weeks) of PTO per year, plus receive 10 paid holidays.

Paid Family Leave: After one year of employment you are eligible for ten days of Paid Family Leave in a 24-month period. Paid Family Leave can be combined with any available accrued regular PTO.

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person

Salary : $5,000