What are the responsibilities and job description for the Administrative Assistant position at Harnett County?
POSITION SUMMARY:
An employee in this position provides complex clerical and technical assistance in assigned areas to a department. Work involves assisting with budget preparation, managing department records, assisting in the implementation of procedures and policies, coordinating administrative workflow, reviewing and authorizing payments and purchases, preparing confidential correspondence and documents, coordinates and schedules travel, and serving as a department liaison.
Hiring Range: $43,305.00ESSENTIAL FUNCTIONS OF THE POSITION:
KNOWLEDGE, SKILLS, and ABILITIES:
Must be able to perform sedentary work and occasionally exerting up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects. This work also involves the physical abilities of handling, perceiving sounds at normal speaking levels, having manual dexterity, using mental acuity, reaching, performing repetitive motion, speaking, expressing ideas by the spoken word, and walking. An incumbent must also possess the visual acuity to generate data, operate a computer terminal, and determine the accuracy, neatness and thoroughness of the work assigned.
WORK ENVIRONMENT:
The employee works in a safe and secure office environment where work may have periodically unpredictable demands or requirements.
An employee in this position provides complex clerical and technical assistance in assigned areas to a department. Work involves assisting with budget preparation, managing department records, assisting in the implementation of procedures and policies, coordinating administrative workflow, reviewing and authorizing payments and purchases, preparing confidential correspondence and documents, coordinates and schedules travel, and serving as a department liaison.
Hiring Range: $43,305.00ESSENTIAL FUNCTIONS OF THE POSITION:
- Performs a variety of complex clerical/administrative and technical duties for the department, including drafting correspondence; conducting independent research; and making travel arrangements.
- Secures information via telephone or personal contact; selects appropriate materials; and answers a variety of questions from public officials and the general public.
- Interprets complex rules, regulations, and information on the program and organization's operating standards.
- Coordinates work assignments and training for other office staff.
- Handles confidential or sensitive technical information in an appropriate manner, often representing the supervisor to outside sources of services as needed.
- Handles accounting, taxation, and budgetary functions for the Department including monthly reports; purchases operating supplies and materials in consultation with the supervisor; and provides recommendations on equipment and technology upgrades to the department head.
- Enters invoice information; matches purchase order receipts to purchases; enters contract information; and reconciles Department credit cards.
- Deposits cash receipts.
- Processes documents including timesheets for payroll based on review and verification; and provides input to the efficiency of these management processes.
- Enters personnel action requests for Department as well as all department head staff for all changes in pay, resignations, new hires, etc.
- Reviews materials according to content of communications; performs research and determines the course of follow up action.
- Reviews office records or reports, identifies potential inconsistencies; determines the cause; and, resolves with staff and outside personnel.
- Organizes and directs special programs and activities for the organization.
- Performs some office management functions in absence of supervisor.
- Completes assigned projects.
- Performs other related duties as assigned.
- High School Diploma, or equivalent;
- Five (5) years of clerical/administrative experience.
KNOWLEDGE, SKILLS, and ABILITIES:
- Knowledge of office practices and procedures.
- Knowledge of correct grammar, vocabulary and spelling usage.
- Knowledge of arithmetic and its applications in general office work.
- Skill in delivering customer service.
- Skill in using computers and related Department software.
- Ability to gather, compile, and process data and information required by the program office.
- Ability to communicate effectively in person and by telephone.
- Ability to be tactful and courteous.
- Ability to work with interruptions and function successfully in a fast-paced work environment.
- Ability to plan and organize administrative support activities and tasks.
- Ability to establish and maintain effective working relationships with Department staff, other employees, and the general public.
- Ability to pay attention to detail.
- Ability to enter data with accuracy at the speed required of the particular program or position.
- Ability to be discrete and keep appropriate information confidential.
Must be able to perform sedentary work and occasionally exerting up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects. This work also involves the physical abilities of handling, perceiving sounds at normal speaking levels, having manual dexterity, using mental acuity, reaching, performing repetitive motion, speaking, expressing ideas by the spoken word, and walking. An incumbent must also possess the visual acuity to generate data, operate a computer terminal, and determine the accuracy, neatness and thoroughness of the work assigned.
WORK ENVIRONMENT:
The employee works in a safe and secure office environment where work may have periodically unpredictable demands or requirements.
Salary : $43,305 - $71,454
