What are the responsibilities and job description for the Editorial Coordinator (Bilingual) position at HarperCollins Publishers?
Overview
Have you ever considered a career in publishing helping to shape and equip minds around the world, through thought-provoking content that both instructs and entertains? If so, join a “Big 5 publisher” and the largest Spanish-language publishing group in the US, serving both Christian and general market audiences, domestically and around the world.
Our successes include books by time-tested and trusted leaders, including Rick Warren’s Purpose Driven Life, Lee Strobel’s The Case for books, and Dr. Cloud & Dr. Townsend’s Boundaries. We also publish works by new voices offering eternal truth, including Itiel Arroyo, Miguel Núñez, and Agustin Laje. We are also the home of books that exemplify the practice of faith in life, and we work with writers whose lives have been transformed by God.
We are looking for a Bilingual Editorial Coordinator to support the day-to-day operations of our team. Our ideal candidate will be a quick learner, detail-oriented, highly organized, an efficient and accurate worker, a great team player, and eager to learn and grow within the publishing industry.
The Bilingual Editorial Coordinator is an entry-level position and supports the Spanish publishing team based in Nashville. They participate in the daily functions of the Spanish Publishing Operations team, supporting both editorial, sales and marketing staff while ensuring products are on-time and executed with excellence.
This is a hybrid position based out of our Nashville office.
Responsibilities
Essential Responsibilities:
- Weekly editorial and publishing boards, creative alignment, production rounds etc. Help with team gatherings.
- Take notes during meetings and send out to stakeholders.
- Under the supervision of the ME, maintain agenda for weekly team creative strategy meeting, scheduling titles for alignment, cover direction, and cover review to ensure that catalog deadlines are met.
- Assist the Managing Editor (ME) in managing data and scheduling.
- Set up titles and maintain metadata for books, audio, distributed titles, and eBooks.
- Support the ME in managing the catalog process by assisting with comprehensive data check, sample packet assembly and delivery, and catalog copy.
- Assist with AP&L (APL) development, processing and routing as requested by the ME.
- Process title life-cycle management actions (OP, LRO, and SPR) requests received from the Publisher.
- Manage the process for corrections for reprints and work request processes from beginning to end.
- Oversee the cover routing process and manage final stages of manuscript approval, ensuring editorial excellence by proofreading product packaging, front and back matter, and cover routings.
- Update metadata in MDM one week after launch and covers meetings, when an MDM update request email is received, or as requested by ME.
- Process Contract Request Form (CRF) submissions to contracts department. Enter contract data into MDM records once fully executed contract is received.
- Ensure project documents are complete, current, and archived properly (i.e. CIP, minutes, copyright registration, etc.) Assemble the Copyright data and manage the CIP application/correction and implementation process.
- Link authors to MDM and alert Author Care if resource needs to be added to system.
- Pull sales reports from internal data systems.
Qualifications
Work Experience
3 years’ administrative work experience, publishing/editorial work preferred.
Education:
B.A or equivalent work experience.
Industry Knowledge:
General understanding of the Christian publishing industry preferred.
Skills:
HarperCollins Christian Publishing is an Equal Opportunity Employer.
