What are the responsibilities and job description for the Contracts Coordinator, ESD position at HarperGC?
Company Mission Statement: To build up our communities, our clients, and each other by building trust in everything we do.
Summary/Objective: The Contracts Coordinator will support contractual and office workflow by promoting best practices, partnering effectively with teammates, and utilizing high-functioning systems. Day-to-day activities include contract reviews and processing, data input and tracking, office supply management, and leadership support. This role will support the Five Pillars of Success: safety, quality, client satisfaction, schedule, and fair and reasonable profit earned.
- Safety – is this a safe policy? Do we promote contract/policy compliance?
- Quality – are we producing quality policies? Are we training teammates?
- Client Satisfaction – are we communicating well with Harper teammates? Do we work professionally with external partners?
- Schedule - do we follow up in a timely manner? Do our practices promote the project schedule?
- Fair and Reasonable Profit Earned – are we promoting quick contract turnaround/execution to limit reliance on less cost-effective options? Do our systems use Harper’s time/money efficiently?
Essential Functions:
Contract Review
- Review and mark up Owner contracts.
- Track internal compliance with contract execution policies.
- Ensure the organization's internal contract documents are accurate and well maintained.
- Support Administrative Services Manager in contract review/tracking.
- Support Administrative Services Manager with Contract/RFP document reviews and project start-up support.
- Work with Insurance Partners and Surety agencies in providing the correct insurance and bonds for Projects being performed by Harper.
- Negotiate with Trade Partners to finalize Master Agreements used between both parties for current and future work endeavors.
- Additional projects and duties to assist managers within the department.
- Make recommendations for the development and revision of risk management documents, procedures, and forms; assists in the development of policies, and regulations.
Leadership Support
- Run reports as requested or on cadence.
- Scheduling/calendar support as required.
Continuing Education
- Maintain your understanding of Harper portfolio to easily discuss services.
- Maintain industry knowledge to create best practices related to contract review.
Data Management
- Solicit feedback from teammates/external parties as required.
- Support the overall systems for contract review and negotiation.
- Support the annual budget by tracking current budget.
- Data management for Harper company-wide contracts negotiations and executions.
- Independently manage workload and maintain documentation for tracking of work requests.
- Be able to learn and use available and new technologies for assessment and reporting.
- Assist with vendor management, quality control and utilization as needed.
- Outside of the tasks listed above is willing to be flexible and help support the appropriate team members.
Competencies:
- Detail oriented.
- Manage multiple tasks and meet deadlines consistently.
- A “Can Do” attitude.
- Systems-minded.
- Comfortable working as part of a multidimensional team.
- Capable of professionally managing confidential information.
- Review documents for completeness and accuracy.
- Ability to work with motivation and independence.
Supervisory Responsibilities: None.
Required Experience/Education:
- 1-2 years of contract review/negotiation experience.
- Proficient in Microsoft Office Suite or similar software.
Preferred Experience/Education:
- BA in business administration or a related field.
- Previous water/wastewater contract review.
- Experience in Procore Project Management Software.
Work Environment: Typical office hours plus additional nights/weekends for networking events and conferences. Hours may vary depending on demand. 80% sitting, 20% standing or walking.
Physical Demands: Typically, the employee may sit comfortably to perform the work. No special physical demands are required to perform the work, but usually involves prolonged periods of sitting at a desk and working at a computer. However, there may be some walking, standing, bending, and carrying of light items such as papers, books, small parts, driving an automobile, etc. While this work typically is not physically demanding, it can be mentally demanding, with many deadlines needing to be met consistently.
Benefits:
- Competitive benefits package.
- 401(k).
- Transparency in growth, pay, etc.
- Community involvement.
- Career advancement.
- Performance feedback.
- Teambuilding events.
Travel Required: 5% or less to visit direct reports as required and corporate events. Most trips will be day trips.
Additional Eligibility Requirements: None.
Work Authorization/Security Clearance Requirements: Must be authorized to work in the United States.
Affirmative Action/EEO statement: Harper provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Harper complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
