Coordinator, Facilities Management

Under moderate supervision, the Facilities Management Coordinator assists in managing facility operations, including leases, contracts, budgets, and administrative functions. This role oversees the coordination of maintenance and janitorial services, processes timesheets, and manages HR-related paperwork for the Facilities Management section. Additionally, the position is responsible for handling work order dispatch calls, maintaining section calendars, and ensuring compliance with badge audits for HCTRA personnel. 

The Facilities Management Coordinator must process strong organizational skills, attention to detail, effective communication, proficient in contract and budget management, and ability to multi-task in a fast passed environment. 

Duties and Responsibilities:

The incumbent is responsible for executing the duties and responsibilities listed below and other duties as assigned. Some positions may require working before, during, or after an emergency or disaster at the department's discretion.

• Receives and routes telephone calls, directs facilities-related calls to the appropriate staff and maintains calendars, schedules, and appointments for Facilities Management Personnel. 
• Assists in coordinating daily facilities maintenance and operational activities with County and private agencies, and manages badge audits for HCTRA personnel. 
  
• Reviews and manages contracts, purchases orders, and budgetary spreadsheets and assists with managing current and future facility leases while ensuring proper execution. Additionally, proofreads and revises leases agreements and maintenance/janitorial contracts, ensuring accuracy and securing required approvals. 
• Reviews, monitors, and audits timesheets for accuracy, processing them in EZ Time for temporary employees and submitting approvals for full-time Harris County employees through STARS when delegated. Additionally, tracks attendance and HR paperwork for the Facilities Management section. 

Other Duties:

This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Education and Experience:

• High school diploma or equivalent. AND
• Three (3)  years of office management and/or commercial/industrial facilities management experience.

Knowledge, Skills, and Abilities:

• Detail oriented with strong organizational skills.
• Knowledge of grammar, punctuation, and spelling.  
• Proficient in Microsoft Office Suite, with demonstrated ability to create and manage spreadsheets using Excel. 
• Ability to prioritize tasks that require immediate attention and high sense of urgency. 
• Ability to take charge of technical responsibilities, keeping manager informed of actions and results.
• Strong written and verbal communication skills.
• Ability to effectively follow verbal and written instructions. 
• Working knowledge of tools, equipment, and materials necessary to properly clean.
• Ability to properly research and purchase equipment with considerable tact and discretion. 
• Ability to collaborate effectively in a team environment while also demonstrating initiative and self-motivation when working independently.

Physical Demands:

Medium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Position Type and Typical Hours Work:

This is a full-time position with the typical work hours of Monday - Friday 7:00am-3:30pm.
 

Work Environment:

This role involves mainly operating within an office setting however, outdoor work may be occasionally required.

Possible Work Exposures: 

Loud noises, inclement weather, various temperature changes, and high-speed traffic.

Reporting Relations:

Reports To Position: Facilities Management Manager
Supervises Positions: None

Harris County is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, or any other protected class in accordance with applicable federal and state laws.

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email: ADACoordinator@bmd.hctx.net

Employment may be contingent on passing a drug screen and meeting other standards.

 This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.