What are the responsibilities and job description for the Administrative Assistant - Community Affairs and Advocacy position at Harris County?
Precinct One’s Mission
Precinct One’s mission is that we are committed to becoming a national model for delivering responsive public service utilizing inclusive, innovative and collaborative approaches to improve the quality of life, advance equality of opportunity and promote the fair treatment of all people in Harris County. The Finance team advances the mission by upholding the highest fiduciary standards, ensuring efficient and ethical use of funds, and delivering quality data for informed decision-making.
What you will do at Precinct One
In this role, you will handle the performance of administrative services for the Community Affairs & Advocacy Division and report to the Director of Community Affairs & Advocacy. You will work with a wide variety of internal and external customers to ensure administrative tasks are completed. Administrative tasks include working with calendars, agendas, meeting minutes, compiling reports, expense management. May be required to perform duties outside of the role such as answering calls, completing intake, and occasionally following up with other Precinct or County Departments. Position will require occasional evening and weekend job functions.
Essential Duties and Responsibilities
- Answer incoming calls, greet visitors, and direct both to the appropriate employee
- Manage calendars to schedule meetings, travel, and interviews.
- Order supplies, perform data entry and provide management or team with any administrative support needed.
- Provide administrative assistance to all projects and initiative assigned. Assist other in other CAA subdivisions to answer calls, follow-up on constituent work orders, attend constituent events, and may assist with event setup and takedown.
- Preparing daily, weekly, and month reports on meetings, projects, and tasks using various software.
- Communicating with internal and external stakeholders regarding the coordination and deadlines of the director’s meetings, projects, and tasks.
- Other duties as assigned
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
All applicants must register and take the HRT Clerical Skills Test and score a minimum of 90% with a typing speed of 40 wpm and 90% accuracy.
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
Please see testing instructions in the General Information section below.
What you will bring to Precinct One
Education:
High school diploma or G.E.D. equivalent from an accredited educational institution
- One (1) year or more of administrative work experience
- Ability to multitask, work independently and quickly change priorities.
- Proficiency in all Microsoft software applications including Outlook, Word, Excel, PowerPoint, and SharePoint.
- Ability to write memos, reports, business correspondence, and procedure manuals.
- Ability to organize and prioritize work assignments.
- Skilled in establishing the organization and assisting others with the administrative parts of their job.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
One (1) year or more of experience supporting Director-level role(s) (preferred)
Register Online for the HRT Clerical Skills Test using the following link:
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
Position Type and Typical Hours of Work:
- Full-time | Regular
- Monday - Friday
- Some evenings and weekends may be required
- Will generally perform duties in an office, though sometimes at external event locations
- Occasionally travel within Harris County
- Occasionally work weekends and evenings
- This role is a standard office role which requires remaining stationary for long periods of time.
- At times files and boxes must be transported weighing up to 15 lbs.
You will be surrounded by coworkers who bring their best daily. Passionate people who want to make a difference in the communities Precinct One serves and Harris County as a whole. You will be in a mission-driven organization surrounded by colleagues who bring their best to work each day and collaborate to make a difference in the communities Precinct One serves along with Harris County as a whole.
Harris County employees receive a competitive salary plus medical, dental and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick time and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
About Precinct One
There are four precincts in Harris County. The four elected commissioners, along with an elected county judge, serve as members of Harris County Commissioners Court, the administrative head of the county’s government. Commissioner Rodney Ellis represents the constituents of Precinct One.
With approximately 1.17 million residents, Harris County Precinct One is a diverse, urban precinct that covers 363 square miles. Precinct One’s multi-racial, multi-ethnic population is roughly 33 percent African American, 38 percent Latino, 21 percent Anglo, 6 percent Asian and 2 percent other or multiple races.
Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precinct’s territory includes a large section of Downtown Houston, including the Downtown Harris County Courthouse Complex, Toyota Center, Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College, Rice University, Texas Southern University, the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks, 10 community centers, numerous hike-and-bike trails, three maintenance service centers and several area offices, all of which provide an array of services to Precinct One residents.
How to apply
If this job sounds interesting, you meet the required qualifications and you can see yourself working for Precinct One, we invite you to apply.
https://www.governmentjobs.com/careers/harriscountytx
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Salary : $27,040
