What are the responsibilities and job description for the Contract Coordinator position at Harris County?
Position Overview:
The Contracts Coordinator is an integral part of the Department, focusing on the management and oversight of government contract-related activities post-execution for various construction projects within the county. This role requires close collaboration with internal teams, the County Attorney's Office, and external stakeholders to ensure that contract obligations are met and accurately accounted for. The ideal candidate will be highly organized and possess outstanding communication skills.
Job Duties:
- Support the Contracts Team by processing and managing action items following the execution of agreements.
- Conduct final accounting actions, which include reviewing final bid documents and changes in contracts to determine accurate final amounts.
- Manage check requests, invoicing, and the final accounting processes for all Interlocal and Interagency Agreements.
- Calculate final accounting amounts based on contract language, and review bid documents to confirm amounts owed.
- Draft, review, and edit agreements, requests for proposals, and program documents, providing recommendations to the Supervisor.
- Ensure all communications such as emails, phone calls, and meetings are documented and included in accurate monthly status reports.
- Handle all post-action documentation, including follow-up and distribution to the respective parties involved.
- Assist in the coordination of agenda items for Commissioner's Court, including managing after-court action items.
- Produce and distribute all correspondence related to construction contracts, including letters, memos, emails, and requests for invoices.
- Perform all other duties as assigned, which may include special project support and participation in department-wide initiatives related to construction contracts.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Education:
- Bachelor's Degree from an accredited college or university.
Experience:
- Two (2) year of progressively responsible experience in managing contracts and data, showcasing an ability to handle intricate details and complex information systems.
- At least (1) year of experience working in a construction company or in coordinating of Government Contracts.
Knowledge, Skill & Abilities (KSAs):
- Proficient in various accounting practices, including ledger management, spreadsheet consolidation, and the preparation of final accounts.
- proficiency in effectively managing and prioritizing tasks, with a flexible approach to shifting demands as needed.
- Advanced competency in Microsoft Office Applications and a variety of other essential Software tools, ensuring high efficiency in day-to-day operations.
- Exceptional written and verbal communication abilities, facilitating clear and impactful exchanges.
- Outstanding organizational skills, enabling the seamless coordination and execution of tasks.
- Skilled in discerning and outlining action points during meetings, ensuring clarity and focus on objectives.
- Capable of comprehending and interpreting technical documents, contributing to a deeper understanding of complex material.
- Proven experience in organizing, leading, and executing meetings involving multiple stakeholders, with a strong ability to mediate and resolve conflicts effectively.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Experience:
- Professional experience in contract management and processes, working for a federal, state, or local government in a regulatory position or working for another entity in which the primary job function is adherence to federal, state, or local laws, rules, ordinances, or regulations.
- Coordination of legal documentation, version control in a precise manner.
Salary:
Commensurate with experience, based on 26 pay periods.
Location:
1111 Fannin, WORK HOURS/SHIFT: M-F, Subject to early mornings, evenings, weekends & holidays as needed.
Physical Requirements
This position requires bending, stooping, and lifting up to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
