What are the responsibilities and job description for the Events Coordinator position at Harris County?
***This is a grant-funded position with an anticipated end date of November 30, 2027***
If you’re looking to be a part of a collaborative environment where your skills can make an impact, explore our current opportunities in creating a better future for public health.
About Harris County Public Health:
Harris County Public Health (HCPH) includes a network of more than 1,100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.
If you’re looking to be a part of a collaborative environment where your skills can make an impact, explore our current opportunities in creating a better future for public health.
About Harris County Public Health:
Harris County Public Health (HCPH) includes a network of more than 1,100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.
Position Overview:
Under the supervision of the Stakeholder Engagement Manager of the Office of Communications, Education, and Engagement (OCEE), the Mobile Events Coordinator oversees the planning and execution of mobile events for the Department's mobile programs. This individual ensures all tasks related to an event is taken care of from start to finish, including idea conception, pre-planning, day-of logistics, and post event evaluation. Responsibilities include scouting locations, coordinating with division/offices, communicating with partners, managing vendor relationships and partner communications, and overseeing budgets if applicable.
Duties & Responsibilities:
-Coordinate with internal staff, speakers, and vendors to establish the requirements for an event and serve as liaison to HCPH leaders throughout the planning process
-Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design
-Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
-Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
-Build and maintain a comprehensive database of industry contacts, vendors, and venues
-Troubleshoot any issues that arise on event day
-Other duties as assigned, including special tasks involved in responding to an emergency event
Under the supervision of the Stakeholder Engagement Manager of the Office of Communications, Education, and Engagement (OCEE), the Mobile Events Coordinator oversees the planning and execution of mobile events for the Department's mobile programs. This individual ensures all tasks related to an event is taken care of from start to finish, including idea conception, pre-planning, day-of logistics, and post event evaluation. Responsibilities include scouting locations, coordinating with division/offices, communicating with partners, managing vendor relationships and partner communications, and overseeing budgets if applicable.
Duties & Responsibilities:
-Coordinate with internal staff, speakers, and vendors to establish the requirements for an event and serve as liaison to HCPH leaders throughout the planning process
-Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design
-Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
-Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
-Build and maintain a comprehensive database of industry contacts, vendors, and venues
-Troubleshoot any issues that arise on event day
-Other duties as assigned, including special tasks involved in responding to an emergency event
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Education:This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
- Bachelor’s degree (or equivalent) in event management, communications or related discipline.
Experience:
- At least two (2) years for Project Management experience.
Knowledge, Skills and Abilities
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Thorough knowledge of best practices in public relations, communications, risk communication, mass media communication techniques, etc.
- Understand how to use and implement social media campaigns
- Ability to establish and maintain effective working relationships with stakeholders, community partners and the media
- Ability to maintain confidentiality when dealing with sensitive information
- Ability to work well with public and staff members
- Must use your personal mobile device for our Multifactor Authentication process
Core Competencies:
Organizational Leadership
- Understands the organizational mission
- Understands ethics and public good; is concerned with public trust
- Demonstrates respect for the opinions and beliefs of others
Collaboration
- Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission
- Demonstrates a sense of responsibility for the success of the group
- Collaborates with others to improve quality and address needs
- Ability to adapt to change
- Treats others with courtesy, sensitivity, and respect
- Behaves in an honest, fair, and ethical manner
- Assesses and recognizes own strengths and weaknesses
- Uses sound judgment
- Self-motivated
- Organizes and maintains work environment to allow for maximum productivity
- Communicates clearly and effectively, both orally and in writing
Location:
- 1111 Fannin, 77002. Remote work available after 90 days of consecutive employment.
Work Environment:
- This job operates in a professional office environment.
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands:
- This is a largely sedentary role; however, some duties would require the ability to lift up to 20 pounds and bending & standing for periods at a time.
Position Type and Typical Hours of Work:
- This is a full-time position.
- Days and hours of work are typically Monday through Friday, from 8:00 am to 5:00 pm.
- Other days and hours as necessary.
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Salary : $52,000
