What are the responsibilities and job description for the Facility Coordinator, Maintenance Central position at Harris County?
Position Overview:
The Maintenance Central Facility Coordinator, under general supervision, provides receptionist, clerical, and administrative support to maintenance central personnel, vendors, fiscal services, and various facilities groups to ensure proper operation. The duties include, but are not limited to, record keeping, telephone operation, receiving & dispatching information, and processing invoices & work tasks.
Job Duties:
- Performs clerical tasks such as typing, filing, scanning, copying, mail distribution, and answering the telephone.
- Provides administrative support and daily communication with the maintenance central supervisors and manager as needed in the day-to-day operation of the sections and department.
- Receives and processes work task requests daily on the County’s computerized facilities management system, distributes and dispatches per supervisor’s instructions using cell phones, office phones, and e-mail on time.
- Communicates with tenants, vendors, and Building Operations Services in response to work requests and scheduling.
- Collects information and prepares purchase order requests and receives reports to submit to the appropriate section for processing.
- Implements and uses all preventive maintenance programs, safety requirements and checklists.
- Occasionally may be required to drive a personal vehicle to various facilities.
- Performs other duties as assigned.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Education:
- Education: High School graduate or G.E.D. equivalent.
Experience:
- Four (4) years of general office or clerical work. Advanced education and experience may be substituted for one another.
Knowledge, Skill & Abilities (KSAs):
Knowledge of:
- Must have good verbal and written command of the English language, including grammar, spelling, and punctuation, and communicate effectively on a routine basis with other departments, contractors, vendors, user tenants, and co-workers.
- Must be proficient in the use of office machines such as a copier, printer, and scanner.
- Must have good computer operation skills, be well-versed in Microsoft Windows and Office.
- Must have good organizational skills.
- Must maintain a valid Texas Driver’s license.
- Ability to receive CJIS clearance, pass a security check, and a drug test, as required. This position is Safety Sensitive and will be subject to random drug and alcohol screening.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Knowledge, Skill & Abilities (KSAs):
- Bilingual in English and is Spanish preferred, but not required.
General Information:
Position Type and Typical Hours of Work:
Full-Time | Regular | 40 hours per week.
Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.
Salary:
Commensurate with experience, based on 26 pay periods.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
Occasional driving of a vehicle with automatic and four-wheel drive controls
- Frequent standing and walking; prolonged sitting for extended periods of time
- Frequent stooping, bending, reaching, lifting, and carrying of items up to 10 pounds with occasional lifting of up to 20 pounds
- Extensive use of a video display terminal (computer monitor)
- Occasional sorting, filing, shelving, and handling of documents, books, files, materials, and equipment
- Frequent standing and walking on rough, uneven, or rocky surfaces and ground during field visits.
Environmental Exposure:
While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time:
- Approximately 90% of duties will be performed indoors in a normal office environment with acceptable lighting, temperature, air conditions, and noise levels.
- Approximately 10% of duties will be performed outdoors, where there will be exposure to heat, cold, moisture, air pollution, wind, and dust.
- Must be willing to work in various weather and working conditions when visiting a field location.
FEATURED BENEFITS:
Medical, vision, and dental insurance.
Wellness.
Professional development opportunity.
Flexible spending account.
457 deferred compensation plans.
Retirement pension (TCDRS).
Transportation assistance (Metro Ride Sponsor Program).
Disability and life insurance.
Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
