PMO & Contracts Administrative Assistant

This role will provide a variety of administrative support to the Director of PMO & Contracts at the Office of the County Engineer. The successful candidate for this position will be a reliable, task oriented and an experienced Administrative Assistant. The ideal candidate must have experience in a similar role where assignments are complex and require considerable tact, judgment, confidentiality, discretion, creativity, and initiative to be successful. The selected candidate will need to enjoy assisting an executive stay on schedule, manage meeting requests, calls, travel, and expenses along with assisting with preparations of meetings to include agendas and memos. Being able to professionally interact with executives, government officials and constituents is a vital component of this job.

Job Duties:

• Assist with processing, filing, and maintaining employee personnel files.
• Coordinates space planning and space allocation for employees
• Assists with new hire onboarding.
• Maintain office supplies across divisions and buildings.
• Coordinate and conduct a variety of special projects and events as assigned.
• Provide high-level professional support to executive leadership team.
• Oversee coordination of high-profile special projects and assignments, including researching, writing, providing analysis, managing deadlines, and maintaining confidentiality.
• Coordinate analysis and development of final recommendations for staff reports and distribute to executive leadership, division managers, and other county stakeholders.
• Independently research and prepare reports on operations and policy matters, providing recommendations on alternative methods.
• Track and edit commissioners court agenda items for assigned divisions.
• Independently compose correspondence, reports, and memoranda for executive leadership.
• Provide office support as required, including scheduling and correspondence.
• Engage in the annual budget development process for assigned divisions as assigned.
• Uphold confidentiality by adhering to relevant laws, regulations, and company policies regarding data protection and privacy.

Education

Experience

Knowledge, Skill & Abilities (KSAs):

• Excellent writing skills, including mastery of proper spelling and grammar.
• Excellent customer service skills inclusive of external and internal customers as demonstrated by establishing a positive rapport.
• Possesses strong organizational skills (able to multi-task), good written presentation skills, excellent verbal and written communication skills, detail oriented.
• Advanced Microsoft Office skills, with an ability to become familiar with Universal Services specific software.
• Proficiency in collaboration and prioritization of duties Mature, flexible, supportive, dependable, works autonomously and cooperatively, and desires to undertake new and varied projects and responsibilities.
• Diplomatic, trustworthy, creative, poised and maintains confidentiality.
• Possess strong critical thinking skills.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Education

Experience

Knowledge and Skills

• Knowledge of proven ways to add value in assisting a director.
• Impeccable verbal and written communication skills.
• Knowledge of how to create powerful presentations using software creatively.
• Ability to use sound judgment to solve problems and advance issues of importance.

Position Type, and Typical Hours of Work:

Full-Time | Regular | 40 hours per week.

Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.  

Salary:

Commensurate with experience, based on 26 pay periods.

Physical Demands and Environmental Exposure:

Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).

This position requires bending, stooping, and lifting to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs.

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FEATURED BENEFITS:

Medical, vision, and dental insurance.

Wellness.

Professional development opportunity.

Flexible spending account.

457 deferred compensation plans.

Retirement pension (TCDRS).

Transportation assistance (Metro Ride Sponsor Program).

Disability and life insurance.

Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).