Sr. Contracts Admin (Tech Sourcing Dir) – Harris Health Medical (Hybrid/Remote)

Position Description

About Harris County Purchasing Department:

Accountability, Ethics, Impartiality, Professionalism, Service, Transparency

The Purchasing Department is created for the purpose of providing a "checks and balances" system for expenditure of public funds. The Purchasing Department strives to maintain consistent and open communication with the vendor community and the various supported County departments and agencies.

Every effort is made to operate in an efficient and economical manner consistent with existing laws and sound business practices.

What you will do at Harris County Purchasing Department:

The Senior Contracts Administrator is highly skilled, experienced, responsible for the most complex projects, and is fully capable of performing every facet of the competitive bid/Request for Proposal (RFP)/Competitive Sealed Proposal (CSP)/Request for Qualifications (RFQ) procedure, as well as the less formal procurements procedures.

The Senior Contracts Administrator is knowledgeable of all rules and regulations governing each purchasing process utilized by Harris County. The Senior Contracts Administrator serves as a leader with advisory capacity in the procurement group and is capable of working independently in managing the procurement process.

Essential Functions and Duties:

• Reports to: Assistant Purchasing Agent
• Works with: Must be capable of working with all levels of personnel in other departments and vendor community
• Supervises: Professional (Buyer, Senior Buyer, Contracts Administrator) and support staff as required
• Manage assigned highly complex projects through the appropriate procurement process.
• Prepare specifications describing product/service requirements.
• Supervise Buyer team/commodity group
• Evaluate bid/RFP/RFQ responses and participate in the evaluation committee process.
• Prepare clear and concise award recommendation letters for Commissioners Court or other governing body for Purchasing Agent signature.
• Coordinate and expedite preparation and execution of agreements with the County Attorney, department and vendor.
• Assist Buyers, Senior Buyers, and Contracts Administrators with procedural questions.
• Process purchase orders and addendums for assigned projects.
• Advise end users of procurement options available, product availability and market place changes relating to their requirements.
• Monitor contracts and work with department and vendor to resolve any ongoing performance issues when necessary.
• Maintain updated vendor file, documenting supplier performance.
• May act on Assistant Purchasing Agent’s behalf as required.
• Participate in staff, departmental and vendor meetings as required.
• Additional Responsibilities: Perform other duties as directed by the course and scope of the job.
  
  
  

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net .

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate .

Requirements

Education:

• Bachelor of Arts (BA) or Bachelor of Science (BS) degree from an accredited college or university
  
  
  

Experience:

• Six (6) years of related procurement/purchasing progressive experience
• Four (4) years in public procurement experience
  
  
  

Comparable combination of education, training and/or experience may substitute for education on a year-for-year basis

Knowledge Skills, and Abilities:

• Supervisory skills
• Proficient in Microsoft Office, Word, Excel, and Outlook
• Ability to manage highly complex projects
• Excellent verbal and written communications skills
• Excellent interaction skills; ability to interact assertively and effectively with a wide variety of people and personalities
• Ability to work independently and solve problems
• Excellent planning, time-management, and organization skills
• Ability to work under pressure, meet tight deadlines, and adjust priorities as necessary in a fast-paced work environment
  
  
  

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Licensure:

• Certified Public Procurement Officer (CPPO), NIGP – CPP Certification
• Certified Professional Contracts Professional (CPCM)
• Certified Professional in Supply Management (CPSM) or other professional procurement certification/designation
  
  
  

Knowledge Skills, and Abilities:

• Thorough knowledge of all rules and regulations governing each informal and formal purchasing process utilized by Harris County
  
  
  

General Information

Position Type, Hours and Salary:

• Regular | Full-Time
• Monday - Friday from 8 am to 5 pm | 40 hours per week
• Flexible work schedule (Hybrid Office / Remote)
  
  
  

Location:

• Harris Health Office Building - 4800 Fournace Place W516, Bellaire, TX 77401
  
  
  

Reporting Relationships:

• Reports To Position: Assistant Purchasing Agent - Strategic Purchasing Supervises Positions: Category Manager, Vendor Manager, Department Engagement Manager
  
  
  

Physical Demands and Environmental Exposure:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
• This position is based in an office environment, where the use of standard office equipment such as computers, phones, scanners, and filing cabinets is routine.
• The physical demands associated with this job are minimal, with occasional lifting and moving of objects weighing up to 10 pounds.
• The role is predominantly sedentary, involving mainly sitting with occasional standing and walking.
  
  
  

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.