Executive Assistant II

Position Overview

Job Description

TITLE: Executive Assistant II

We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow.

We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled – those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way. We invite you to learn more about careers at Harris Williams.

Why HW

• Diverse responsibilities: You will operate as the center of communication for your team; preparing professional business communications, coordinating travel arrangements (professional and personal) and preparing expense reports. You will manage complex calendars for multiple executives, prioritizing schedules, identifying and resolving conflicts on an ad-hoc basis. You will plan and execute details related to meetings and conferences, such as conference room reservations, catering, audio/video needs and all other essential services. You will also handle occasional errands and help with resourcing and purchasing of personal items and scheduling personal appointments.
• Collaborative work environment: You will be the point of contact for your team of bankers to the rest of the firm. On a day-to-day basis, you will work closely with other members of the Operating Support Staff (OSS) and serve as a leader and mentor to your teammates. In a fast-paced environment with constantly shifting priorities, willingness to pitch in to assist others is essential.
• Professional development: We care about your training and development. New employees will participate in role specific training designed to set you up for success. Over time, you may contribute to or lead special projects to streamline and improve current processes or adapt to changing policies.
• Engaging culture: We believe talent is our greatest asset. Our people exemplify a team over individual culture, and participate in team-building events, both regional and companywide. In this role you will be a champion of HW’s “one firm” mentality.
  
  
  

About The Role

Harris Williams fosters an inclusive culture through hiring quality people who are committed, tenacious, and principled – dedicated to achieving the right results for our clients, the right way. We are committed to building a unique firm by valuing and developing talent.

Employees Who Thrive At Harris Williams Demonstrate The Following

• Approach all tasks with humility, collaboration and enthusiasm
• View challenging tasks as opportunities for growth
• Share ideas and credit among peers and teammates
• Learn from mentors and serve as mentor to junior team members
• Be responsive, trustworthy and proactive
• Commitment to confidentiality and professionalism
• This is an in-office role. Light after hour email usage expected
• Acknowledge requests and clarify deadlines as needed to ensure seamless daily and long-term support
• Stay aligned with your team on active workstreams and upcoming tasks
• Take pride in your work product
• The right candidate is energetic, organized, discerning and service oriented
• Proofread your work and the work of your teammates to ensure accuracy before distributing
• Seek feedback from your bankers during and after project completion
• Ask “What’s next?” Work ahead instead of waiting for direction from your team
• Maintain confidentiality and effectively handle highly sensitive and personal information with sound judgement, tact, and discretion
• Articulate thoughts and ideas to your teammates and clients both verbally and in writing
• Willingness to speak up during internal discussions, as appropriate
• Operate as a mentor among peers, offering support, backup or best practices that may enhance others’ experience or performance
• Be a self-starter
• Exhaust available resources, including desktop research, leaning on more experienced peers for advice/guidance
• Offer creative suggestions as you grow into the role to enhance or create efficiency in existing processes
• Proactively identify potential conflicts/issues and propose potential solutions
• Be intellectually curious and have a teachable spirit
• Ask questions along to way to deepen your understanding of M&A process and your industry group
• Understand the deal process from pitch to close. Know where your team of bankers are in the process at any given time, to anticipate potential needs or conflicts
  

Job Specific Competencies, Education And Experience

• Ability to work in the U.S. without sponsorship
• Typically requires 6 years of related experience.
• The role requires a strong work ethic, flexibility and adaptability in a fast-paced environment, and the ability to juggle multiple priorities effectively
• Proficient in MS Office, with expertise in MS Outlook, Word, Excel and PowerPoint
• Heavy calendar and contact management, with potential inbox management.
• Ability to successfully manage multiple executive’s inboxes, prioritize emails and respond on banker’s behalf as appropriate, while maintaining the utmost professionalism and discretion
• General Excel formula capabilities to organize data, build out specific dashboard requests, etc.
• Editing and formatting expertise in PowerPoint utilizing templates
  

This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the group/department may be required, in addition to changes in the emphasis of duties as required from time to time.

Disclaimer: Harris Williams will not accept unsolicited resumes from contingency recruiters. Any such resumes received will not be considered as legitimate submissions, and Harris Williams will not pay for the placement of a candidate resulting from the receipt of an unsolicited resume. Furthermore, Harris Williams strictly forbids any contingency recruiter from representing the firm in the market without prior consent.

Qualifications

Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position.

Preferred Skills

Calendar Management, Office Administration, Organizing, Presentation Development, Prioritization, Researching

Competencies

Accuracy and Attention to Detail, Confidentiality, Decision Making and Critical Thinking, Desktop Tools, Effective Communications, Flexibility and Adaptability, Office Administration

Work Experience

Roles at this level typically require a university / college degree with < 1 year of professional experience and/or successful completion of a formal development program. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.

Education

Bachelors

Certifications

No Required Certification(s)

Licenses

No Required License(s)

Benefits

PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives.

In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 8 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service.

To learn more about these and other programs, including benefits for full time and part-time employees, visit Your PNC Total Rewards.

Disability Accommodations Statement

If an accommodation is required to participate in the application process, please contact us via email at AccommodationRequest@pnc.com. Please include “accommodation request” in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also call 877-968-7762 and say "Workday" for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.

Equal Employment Opportunity (EEO)

PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.

California Residents

Refer to the California Consumer Privacy Act Privacy Notice to gain understanding of how PNC may use or disclose your personal information in our hiring practices.