Billing Specialist

The purpose of your role as a Billing Specialist

As a Billing Specialist, you will be responsible for preparing accurate and timely customer billings. Requires top level customer support and analytical problem-solving skills.

GMP Billing:

• Prepare and process GMP billing for construction projects, ensuring compliance with contract terms and conditions.
• Monitor and track project costs, ensuring they align with the GMP and that all costs are accurately billed.
• Prepare and submit monthly progress billings and maintain backup documentation for internal and external audits.
• Review, process, and prepare invoices for submission to clients, including supporting documentation such as subcontractor invoices, change orders, and material costs.
• Ensure all billing information is correct, complete, and in compliance with client contracts.
• Manage retention, lien waivers, and other construction-specific billing requirements.
• Monitor project progress and costs against the GMP budget, identifying potential discrepancies and communicating with project teams to resolve issues.
• Participate in periodic audits of billing processes to ensure accuracy and adherence to best practices.
• Collaborate with project managers to accurately prepare, adjust and verify pre-bill documents before invoicing. Prepare timely and accurate AIA progress and other billings, and enter data accurately into systems and jobs.
• Deliver outstanding customer service to both internal and external customers, as well as other members of the Accounting team, to answer invoicing questions or manage related issues.
• Assist with contract preparation, review and pre-qualifications and change orders
• Troubleshoot and resolve complex customer issues. Act as an escalation point for internal and external customers.
• Assist with special projects, billing / collection research and ad hoc analysis as needed.

Organizational Support and Process Improvement:

• Lead or participate in cross-functional projects, to work through initiatives, streamline processes to increase accuracy and efficiency.
• Establish and enforce accounting policies and procedures, ensuring proper internal controls exist. Ensure written documentation of daily / weekly duties of applicable collection processes and procedures.

What we're looking for in you

• Bachelor’s degree in Accounting or related, or equivalent years of experience
• 6 years of proficient understanding of accounting/billing procedures/techniques
• 6 years of prior experience in GMP billings
• Advanced Excel skills (VLOOKUP's and pivot tables)
• Knowledge of Accounts Payable supporting construction operations and job cost

Your life at Harris

As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!

From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Harris Benefits Compensation

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays
• Paid Parental leave
• Short-Term Incentive Plan

Visit our Careers Page for additional benefits details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance

Pay Range: $29.61 - $44.42 per hour

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)