Job Summary : Administers and oversees support activities for the HACC Foundation, including gift and pledge processing, donor relations, etc. Handles fundraising reporting as it relates to the Foundation donor ERP. Manages reconciliations between donor ERP and Foundation Finance ERP by project. Coordinates year-end audit and reports to assist the Vice President of College Advancement as it relates to donors and fundraising. Evaluates, recommends, and ensures good internal processes are in place and being followed; ensures compliance with all FASB, state and federal laws and regulations; supervises, mentors, and provides technical assistance to staff; and provides overall department backup and support as needed.
Minimum Qualifications :
Bachelor's Degree and 5 years experience, including 2 years supervisory / management experience.
- Or a combination of experience and education sufficient to successfully perform the essential duties of the job.
Licensing Requirements : N / A
Hiring Range : $61,173 - $77,996
Preferred Qualifications : TBD
Job Specific Task List :
Leads the Foundation Support Services Department. Provides leadership, guidance, supervision, recommends policy and procedures, and efficiency review and improvement for area functions. Develops operational procedures and documentation of data flow, development of system controls to ensure data integrity. Stays abreast of changes in legislation and FASB / nonprofit pronouncements. Coordinates the activities of the team to address these changes and meet the business needs of college. - (Essential)Directs functions related to database management in the Foundation ERP, gift processing, research and reporting. Maintains and oversees aspects of Foundation donor ERP system by maintaining appropriate controls through controlling access screens, troubleshooting problems and coordinating solutions for meeting new needs. Develops, implements, tests and trains on new and revised system updates and creates reports to improve process efficiencies through the ERP system. - (Essential)Reviews and approves work products before they leave the department, including reviewing transactions and adjustments, coordinating with the Director of Finance to make sure that Foundation donor ERP matches Finance ERP. - (Essential)Maintains accuracy of charges, credits, payments, and refunds and oversees the reconciliation and error correction of the gifts / donations sub-ledger to finance. - (Essential)Learns and regularly covers duties related to Gift Processing, Scholarship Coordination and Emergency Assistance. Served as primary backup for these duties during short and long-term absences. - (Essential)Learns and regularly covers duties related to Business Analysis & Reporting. Serves as primary backup for these duties during short-term and long-term absences. - (Essential)Directs memoranda of understanding, report development and reporting as related to donor relations for the HACC Foundation. - (Essential)Directs memorandum of understanding, report development and financial reporting processes for the HACC Foundation - (Essential)Determines the amount of HACC Foundation scholarship awards based on analysis of account balances and fund sustainability. - (Essential)Coordinates the annual audit process for the HACC Foundation by preparing and reconciling gift and pledge reports and preparing audit information. - (Essential)Administers multiple generic email accounts and replies to inquiries from HACC colleagues and students. - (Essential)Contributes to the overall success of the Office of Finance and Office of College Advancement by performing all other duties and responsibilities as assigned. - (Essential)Performs other duties as assigned - (Standard)Job Type : Full Time 12 Month
If part time, hours per week : N / A
About Us : www.hacc.edu
Our Purpose : Learning for all; learning for life.
Our Diversity Statement : As an institution of higher education, HACC recognizes its responsibility to maintain an environment that affirms the diversity of people and ideas.
HACC embraces, supports, and actively pursues a policy of inclusiveness that reflects and appreciates the diversity of the community it serves and the world in which we live.
The Board of Trustees and the President lead HACC's commitment to open access to education, diversity, cultural sensitivity, and equal opportunity in employment. This commitment serves to promote a college-wide environment of collegiality, inclusiveness, respect, and cultural competence.
Our Core Values : A Circle of Caring
Caring by Creating Our Future Together
We work together to shape and build our preferred future.We encourage and celebrate creativity and innovation.We set high goals and strive to achieve them.We strive to provide exceptional service to all who help shape our future.Caring for Each Other
We are gateways to student success and opportunity.We promote respect, collegiality, diversity and equity-mindedness in all we say and do.We nurture awareness and cultural sensitivity to create a climate of trust.We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.Caring by Doing What is Right
We are honest and hold each other and ourselves to the highest ethical standards.We provide the most accurate information available in all communications.We are transparent about our decisions as individuals and teams.We embrace broad engagement in the shared governance process.
Salary : $61,173 - $77,996
