Secretary - Facilities and Information Technology

Position Title: Secretary - Facilities and Information Technology
Department: Facilities/IT
Reports To: Chief Director of Facilities
Salary in accordance with the AFSCME agreement


Purpose of Position


Essential Duties and Responsibilities:

• Performs general office and clerical duties including but not limited to answering phones and directing calls; responding to or redirecting emails; opening, processing, and distributing mail; and preparing, typing, and maintaining forms, reports, correspondence, and memos. Develops documents, letters, and other written and digital communications and with the printing of documents, envelopes, and address labels.
  
  • Assists with the purchasing process including communicating with vendors, obtaining quotes, entering requisitions, tracking and sending purchase orders, collecting packing slips from goods received, and submitting purchase orders for sign-off.
  • Assists with technology communications with families to include communications about student technology, invoices, as well as District-sponsored Internet service. Oversees the technology invoicing and billing process.
  • In coordination with other IT and Facilities Department staff, monitors the District’s helpdesk hotline and system in order to create support tickets for the appropriate staff member.
  • Coordinates delivery and/or delivers required paperwork between the District Annex and other District buildings.
  • Assists with absence management and employee timesheet entry, corrections, and verification.
  • Coordinates, controls, and audits the district’s key assignment and inventory.
  • Coordinates, reviews, and audits the School Use of Facilities form and ensures adherence to the procedure and timely completion to add to the next Board committee meeting agenda.
  • Uses computer/technology skills in performance of duties, such as use of the Internet, accessing databases, spreadsheet design, desktop publishing and creation of forms. Updates skills to ensure ability to use technology and implement new practices and procedures as they are developed.
  • Ensures equipment in work area is kept stocked with paper, ink, toner, or similar items necessary to their daily use and maintained in working order, addresses minor malfunctions, places work orders and makes service calls as necessary when malfunctions cannot be handled in house.
  • Performs other duties as assigned in accordance with school policy, administrative regulations, state and federal laws.

Qualifications and Work Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Highschool education with at least 1-2 years of satisfactory relevant experience required.
• Salary: $17.00/hr/260 days/8hr days